Executive Sales Admin to CRO — Growth & Impact

HEARTLAND BUSINESS SYSTEMS LLC; Olathe (KS); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Growth opportunities

Work-life balance

Professional development

Team-oriented culture

Job summary

Heartland Business Systems LLC in Kansas is seeking a Sales Executive Assistant to provide high-level administrative support to the CRO and Sales leadership. You will manage the CRO’s calendar, coordinate meetings, travel, and budget, and help drive strategic initiatives with strong discretion.

You will partner with Marketing and Finance to ensure timely communications, plan key sales events, and continuously improve processes using AI. A professional, proactive attitude is essential.

Qualifications

• Bachelor’s degree or equivalent years of experience.
• 6+ years of administrative experience including 3+ years supporting executive leadership.
• Strong judgment to act autonomously vs escalate, with ownership.
• Exceptional organization, prioritization, and time management.
• Professional attitude and respectful demeanor.

Responsibilities

• Partner with CRO and Sales leadership to manage executive priorities.
• Own and gatekeep the CRO’s calendar, schedule meetings, resolve conflicts.
• Coordinate internal/external meetings, leadership cadences, and sales forums.
• Plan key sales meetings and communications; prepare agendas and content.
• Arrange complex domestic travel and logistics for team members.
• Oversee CRO expenses from submission to approval.
• Lead end-to-end event planning for executive and sales events.
• Leverage AI to improve processes and drive efficiency.
• Support executive communications and social media presence with Marketing.
• Perform administrative tasks including invoicing, approvals, and logistics.
• Back up other administrative functions as needed.

Skills

Independent judgment

Organization & time management

Prioritization skills

Team player

Discretion with confidential info

Education

Bachelor’s Degree or equivalent years of experience

6+ years administrative experience including 3+ years supporting Executive Leadership

Tools

Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Calendar management software

Job description

Heartland Business Systems LLC in Kansas is seeking a Sales Executive Assistant to provide high-level administrative support to the CRO and Sales leadership. You will manage the CRO’s calendar, coordinate meetings, travel, and budget, and help drive strategic initiatives with strong discretion.

You will partner with Marketing and Finance to ensure timely communications, plan key sales events, and continuously improve processes using AI. A professional, proactive attitude is essential.