Executive Research Programs & Grants Coordinator

The University of Texas at Austin; Austin (TX); On-site; USD 48,000 - 60,000; Full time

Job summary

The University of Texas at Austin's Strauss Center for International Security and Law is seeking an experienced Executive Assistant to provide high-level support to the Director and senior staff at UT's Main Campus in Austin. The role entails coordinating administrative tasks, travel planning, grant processing, and managing a range of research programs and events.

Responsibilities include executive support, accounting processing, event management, and daily operations oversight.

Qualifications

• Bachelor's degree and three years of experience in program administration or coordination.
• Experience with accounting and grants.
• Experience with event planning and execution.
• Strong organization and communication skills.
• Experience with UT-Austin systems strongly preferred.

Responsibilities

• Executive Support Assist the Director and other executives with administrative needs, travel planning, research tasks, and external liaison, as directed.
• Administrative Accounting and Processing Reconcile and track expenses, working with the law school’s accounting team to ensure adherence to law school and university policies and procedures. Manage grant paperwork. Book travel as needed, processing appropriate paperwork before and after travel, including RTAs and reimbursements, in compliance with university policies and procedures.
• Event Support and Management Provide support for Strauss Center events managed by senior program coordinators, as directed. Plan, manage, and execute events as assigned. Manage catering for Strauss Center events.
• Operational Oversight and Management Manage Strauss Center space, serving as the primary contact with the LBJ School. Order supplies and manage inventory. Assist with day-to-day website updates and maintenance and social media accounts. Manage Strauss Center visitors, facilitating scheduling, travel, access, and administrative support, and ensuring that all paperwork is in place, including travel and payment or HR appointments, when appropriate.
• Other Related Duties as Assigned Miscellaneous tasks assigned by Director.

Skills

Organizational skills

Communication skills

UT-Austin experience

Education

Bachelor's degree

Master’s degree or advanced degree

Job description

The University of Texas at Austin's Strauss Center for International Security and Law is seeking an experienced Executive Assistant to provide high-level support to the Director and senior staff at UT's Main Campus in Austin. The role entails coordinating administrative tasks, travel planning, grant processing, and managing a range of research programs and events.

Responsibilities include executive support, accounting processing, event management, and daily operations oversight.