Executive Research & Admin Associate

Ellig Group; New York (NY); On-site; USD 48,000 - 62,000; Full time

Job summary

Ellig Group in New York is seeking a detail-oriented assistant to support executive search projects, maintain candidate/company data, and participate in weekly research meetings. You will handle phones, scheduling, and basic admin tasks with a focus on accuracy and speed.

The role requires curiosity about various industries, strong communication, and a professional demeanor. Training will cover our database and research tools, with opportunities to contribute to special projects.

Qualifications

• Intellectual curiosity and the ability to quickly get up to speed on a variety of industries, companies, and search assignments
• Accuracy, speed, and attention to detail — you execute with excellence
• Strong prioritization and time management skills; comfortable juggling multiple deadlines and 2–3 concurrent research assignments at once
• Ability to follow research processes closely and see things through to completion
• An energetic, personable style and genuine interest in learning about new industries and functions
• Strong administrative and communication skills, including clear, professional verbal communication by phone and in person
• Prior experience in a professional business environment
• Proficiency in Microsoft Word, Excel, and PowerPoint (we'll train the right person on our database and research tools)

Responsibilities

• Research: Support executive search projects using online subscription tools and internet research to profile candidates, companies, and industry associations
• Database Management: Accurately enter and maintain candidate and company information, including real-time data entry while on calls
• Research Meetings: Participate in weekly research meetings, asking relevant questions to fully understand each search
• Administrative Support: Answer phones, greet visitors, and handle reports, filing, scanning, and copying
• Special Projects: Jump in on ad hoc projects as they arise

Skills

Intellectual curiosity

Attention to detail

Prioritization & time management

Follow research processes

Energetic, personable style

Administrative & communication skills

Professional business environment

MS Word, Excel, PowerPoint

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Ellig Group in New York is seeking a detail-oriented assistant to support executive search projects, maintain candidate/company data, and participate in weekly research meetings. You will handle phones, scheduling, and basic admin tasks with a focus on accuracy and speed.

The role requires curiosity about various industries, strong communication, and a professional demeanor. Training will cover our database and research tools, with opportunities to contribute to special projects.