Executive Admin & Office Support

QuadReal USA Services LLC; New York (NY); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Performance-based incentive plan

Health & dental benefits

Pension plan

Paid time off

Job summary

QuadReal USA Services LLC is seeking an Administrative Assistant/Receptionist in New York to support the International NY team with a strong focus on organization, travel planning, and calendar management.

You will handle invoicing, expense reports, and corporate card reconciliations using Excel, while also providing backup support to remote Executive Assistants when required. A proactive, detail-oriented approach is essential.

Qualifications

• 3–4 years of administrative experience, preferably including travel bookings.
• Ability to liaise with all levels of the business and external contacts.
• Proactive and collaborative in a fast-paced environment.
• Excellent written and verbal communication skills.

Responsibilities

• Administrative point person for 3–4 team members; coordinate travel for the team.
• Coordinate internal and external meetings, conference calls, and room schedules.
• Process invoices, submit expense reports, and reconcile corporate cards using Excel.
• Provide Workday assistance when needed.

Skills

Communication

Organization

Travel coordination

Attention to detail

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Teams

Job description

QuadReal USA Services LLC is seeking an Administrative Assistant/Receptionist in New York to support the International NY team with a strong focus on organization, travel planning, and calendar management.

You will handle invoicing, expense reports, and corporate card reconciliations using Excel, while also providing backup support to remote Executive Assistants when required. A proactive, detail-oriented approach is essential.