Executive Recruitment Operations Coordinator

Johns Hopkins University; Baltimore (MD); Hybrid; USD 34,000 - 60,000; Full time

Job summary

Johns Hopkins University is seeking an Administrative Project Specialist, Executive Recruitment within the Office of the Dean and CEO at the School of Medicine. The role supports senior academic and executive searches, coordinating logistics, communications, and documentation to ensure efficient recruitment cycles.

The position requires strong administrative skills, discretion, and experience with complex processes, including budget-related tasks and confidential information handling.

Qualifications

• High school diploma or GED required; five years of progressively responsible administrative support experience.
• Additional education may substitute for required experience per JHU equivalency formula.
• Preferred: Bachelor’s degree and Interfolio experience; experience handling highly sensitive information.

Responsibilities

• Provide varied administrative support for recurring and ad hoc projects and operations.
• Develop administrative processes and workflows.
• Assist in planning and development; provide reports and summaries as requested.
• Resolve administrative issues and problems; assist with budget reconciliations and invoices.
• Coordinate with School of Medicine leadership and liaise across the institution.
• Serve as coordination point for executive recruitment and related communications.

Skills

Administrative support

Interpersonal skills

Project coordination

Communication

Education

High school diploma or GED

Bachelor's degree preferred

Tools

Microsoft Office

Interfolio experience

Job description

Johns Hopkins University is seeking an Administrative Project Specialist, Executive Recruitment within the Office of the Dean and CEO at the School of Medicine. The role supports senior academic and executive searches, coordinating logistics, communications, and documentation to ensure efficient recruitment cycles.

The position requires strong administrative skills, discretion, and experience with complex processes, including budget-related tasks and confidential information handling.