Executive Recruitment Administrative Project Lead

Johns Hopkins University; Baltimore (MD); Hybrid; USD 34,000 - 60,000; Full time

Job summary

Johns Hopkins University School of Medicine is seeking an Administrative Project Specialist, Executive Recruitment to support the Office of the Dean and CEO in coordinating senior academic and executive searches. The role ensures efficient processes, develops workflows, and prepares reports for leadership decisions.

You will partner with the Director of Faculty and Executive Recruitment to manage timelines, prepare materials, and coordinate candidate interactions while safeguarding sensitive

Qualifications

• Five years of progressively responsible experience providing administrative support.
• High school diploma or graduation equivalent.
• Additional education may substitute for required experience per the JHU equivalency formula.
• Bachelor’s Degree preferred.

Responsibilities

• Perform varied and multiple administrative support functions for recurring and ad hoc projects and/or specialized operations.
• Develop administrative processes and workflows.
• Assist in planning and development.
• Provide reports and summaries as requested.
• Resolve administrative issues and problems.
• Assist with business and financial processing, e.g. budget reconciliation, expense reimbursements, payment of invoices, etc.
• Foster institutional relationships. Collaborate and liaise with individuals across the institution.
• Other duties as assigned.
• Manage operational timelines and key deliverables associated with chair and director searches.
• Coordinate logistics for candidate interactions, including meetings, interviews, campus visits, and stakeholder engagements.
• Support communication workflows, including search committee materials, candidate correspondence, event coordination, and internal updates.
• Assist with preparation of reports, summaries, and documentation that support leadership decision making throughout the search cycle.
• Serve as a point of coordination for the School of Medicine’s executive recruitment function.

Skills

Microsoft Office

Education

High school diploma or GED

Bachelor’s Degree

Tools

Interfolio

Job description

Johns Hopkins University School of Medicine is seeking an Administrative Project Specialist, Executive Recruitment to support the Office of the Dean and CEO in coordinating senior academic and executive searches. The role ensures efficient processes, develops workflows, and prepares reports for leadership decisions.

You will partner with the Director of Faculty and Executive Recruitment to manage timelines, prepare materials, and coordinate candidate interactions while safeguarding sensitive