Executive Receptionist

Clean Energy Fuels Corp; Newport Beach (CA); On-site; USD 26,863 - 33,062; Full time

Benefits offered by this job

401K

Medical

Dental

Vision

Life

AD&D

Pet Insurance

Job summary

Clean Energy Fuels Corp in Newport Beach seeks an experienced Office Administrator to manage calls, welcome visitors, and handle clerical tasks. The ideal candidate will have a high school diploma and over 5 years of experience in a similar role, alongside strong communication and multitasking skills. The position offers a competitive hourly wage ranging from $19.50 to $24.00, depending on experience, and includes benefits such as 401K, medical, dental, and more.

Qualifications

• Proficient in reading, writing, and communicating in short correspondence.
• Strong basic mathematical skills.
• Capable of reasoning in detailed but standardized situations.

Responsibilities

• Answer incoming telephone calls and forward to appropriate personnel.
• Welcome on-site visitors and determine nature of business.
• Order and maintain office and kitchen supplies.

Skills

Communication skills

Basic mathematical skills

Proficiency in Microsoft Office

Multitasking ability

Interpersonal skills

Education

High school diploma or equivalent

5+ years of related experience

Job description

Position Overview

Operate multi‑line telephone system to answer incoming calls, direct callers to appropriate personnel, welcome employees, visitors, and guests, and assist in the daily maintenance and operation of the office.

Company Mission

Clean Energy is changing the way the world fuels its vehicles. Reducing pollution from the transportation industry is an important goal for our nation, and we at Clean Energy know just how realistic and attainable that goal is with renewable natural gas fuel.

Benefits Offered

• 401K
• Medical
• Dental
• Vision
• Life
• AD&D
• Pet Insurance
• More

Compensation

Competitive hourly base of $19.50 – $24.00 per hour, depending on experience.

Key Responsibilities

• Retrieve messages from voicemail and forward to appropriate personnel.
• Answer incoming telephone calls, determine purpose, and forward to appropriate personnel or department.
• Take and deliver messages or transfer calls to voicemail when personnel are unavailable.
• Answer questions about the organization and provide callers with address, directions, and other information.
• Welcome on‑site visitors, determine nature of business, and announce visitors to appropriate personnel.
• Update appointment calendars and maintain conference‑room occupancy log.
• Receive, sort, and route mail and maintain and route publications.
• Prepare and mail accounts payable and utility checks.
• Scan ACH and wire backups to network drive for audits.
• File invoices with payment support in cabinets.
• Pull documents for special projects.
• Maintain fax machines, assist users, send faxes, retrieve and route incoming faxes.
• Order, receive, and maintain office and kitchen supplies.
• Create and print fax cover sheets, memos, correspondence, reports, and other documents as necessary.
• Perform other clerical duties as needed, such as filing, photocopying, and collating.
• Responsible for ordering and organizing “Friday Office Lunches” and other employee events when requested by Director of HR, Grants, and Risk Management.

Qualifications and Experience

• High school diploma or equivalent.
• 5+ years of related experience or equivalent combination of education and experience.
• Proficient in reading, writing and communicating in short correspondence, memos, and simple instructions.
• Strong basic mathematical skills (addition, subtraction, multiplication, division, percentages, and bar graphs).
• Capable of reasoning with common sense in detailed but standardized situations.
• Proficient with Microsoft Office applications.
• Ability to manage multiple tasks and prioritize assignments.
• Good interpersonal and communication skills with customers, clients, and co‑workers.

Behaviors & Attributes

• Produces high‑quality, accurate, and thorough work.
• Effectively communicates clearly, concisely, and timely.
• Works well in a team and fosters collaboration.
• Demonstrates persistence through completion of assignments.
• Reliable, punctual, and maintains a professional appearance.
• Takes initiative and drives improvement and cost‑control.
• Shows leadership, provides direction, and motivates others.
• Exhibits passion and enthusiasm for the company’s mission.

Physical Demands

Regular use of hands, arms, and voice; frequent walking, sitting, occasional standing; ability to lift or move up to 25 lbs; requires good vision. Standard work environment noise is moderate.

Legal Notice

Valid Driver License required.

Equal Opportunity Statement

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.