Executive Reception & Office Services Coordinator

Ultimate Staffing; Raleigh (NC); On-site; USD 32,000 - 34,000; Full time

Job summary

Ultimate Staffing is seeking an Office Services & Hospitality Coordinator in Raleigh, NC. This role blends front desk reception with hospitality and overall office coordination to ensure a smooth, professional environment for executives, staff, clients, and visitors.

You will manage greetings, registrations, mail, meetings, catering, and workplace standards while supporting events and new hire setup. The position is a long-term temporary contractor role with typical business hours.

Qualifications

• Experience in reception, hospitality, office services, customer service, or workplace support.
• Experience in a professional office environment preferred; legal, financial services, or corporate settings are a plus.
• Strong interpersonal and communication skills with a polished, professional presence.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple priorities while maintaining exceptional service standards.
• Proficiency with Microsoft Outlook, Teams, and Microsoft Office.
• Experience with workplace reservation, visitor management, or facilities platforms is a plus.

Responsibilities

• Serve as the first point of contact for clients, guests, vendors, and employees.
• Greet visitors and ensure a warm, professional arrival experience.
• Manage visitor registration, check-in procedures, and host notifications.
• Answer incoming calls and respond to general inquiries.
• Coordinate incoming and outgoing mail, deliveries, and courier services.
• Maintain a polished and welcoming reception area.
• Ensure kitchens, coffee stations, conference rooms, and common areas remain clean, organized, and well-stocked.
• Restock beverages, snacks, office supplies, and hospitality essentials.
• Prepare refreshments for meetings, events, and client visits.
• Conduct routine walkthroughs to maintain workplace standards throughout the day.
• Anticipate and resolve hospitality-related needs before they become issues.
• Prepare conference rooms for meetings, trainings, and client events.
• Coordinate catering orders, setup, replenishment, and cleanup.
• Assist with conference room scheduling and reservations.
• Partner with internal teams to address technology or facility-related issues.
• Support leadership meetings, client visits, and special events.
• Assist with office opening and closing procedures.
• Monitor office supply inventory and coordinate replenishment needs.
• Receive and organize deliveries and maintain storage areas.
• Submit and track maintenance and facility requests.
• Support new hire desk setup and workspace readiness.
• Assist with employee engagement activities, celebrations, and special projects.

Skills

Reception experience

Hospitality

Office support

Customer service

Attention to detail

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Office

Job description

Ultimate Staffing is seeking an Office Services & Hospitality Coordinator in Raleigh, NC. This role blends front desk reception with hospitality and overall office coordination to ensure a smooth, professional environment for executives, staff, clients, and visitors.

You will manage greetings, registrations, mail, meetings, catering, and workplace standards while supporting events and new hire setup. The position is a long-term temporary contractor role with typical business hours.