Executive Real Estate Administrative Specialist

Hendrick Automotive Group; Charlotte (NC); Sur place; USD 55 000 - 85 000; Plein temps

Résumé du poste

Hendrick Automotive Group in Charlotte, NC is seeking an Executive Administrative Assistant to support the Vice President of Real Estate onsite. The role demands exceptional organizational skills, confidentiality, and the ability to manage complex calendars, travel, and reporting in a fast-paced real estate environment.

You will handle travel planning, meeting coordination, email triage, data migration to REMAN Hub, and preparation of bi-weekly RE reports with a focus on accuracy and executive

Qualifications

• Associate’s or Bachelor’s degree preferred; equivalent combination of education and experience considered
• Minimum 3-5 years of executive administrative support experience, preferably in real estate, corporate, or fast-paced environments
• Experience supporting senior-level or C-suite executives strongly preferred.

Responsabilités

• Travel coordination: Plan, coordinate, and book all travel arrangements for the VP of Real Estate, including flights, accommodations, ground transportation, and itineraries
• Travel coordination: Submit complete and accurate expense reports in a timely manner following each trip
• Travel coordination: Anticipate logistical needs and proactively resolve travel conflicts or disruptions.
• Calendar management: Maintain and actively manage the VP’s calendar, ensuring adequate travel time is built in between commitments
• Calendar management: Identify and resolve scheduling conflicts as they arise with professionalism and efficiency
• Calendar management: Coordinate and manage recurring team meeting schedules, including Project Update Meetings, Directors Meetings, Team Building Events
• Calendar management: Produce a comprehensive weekly schedule report and maintain it in real time as changes occur.
• Email management & communication: Monitor the VP’s email with the intent to help prioritize and triage incoming correspondence
• Email management & communication: Flag urgent matters, surface action items, and organize communications by priority
• Email management & communication: Draft and send responses on behalf of the VP when directed, maintaining the VP’s voice and professional standard.
• Real estate management: Manage the data conversion and migration process from the K: Drive to the REMAN Hub system
• Real estate management: Process and track Certificates of Insurance (COIs) within the system, ensuring accuracy and timeliness
• Real estate management: Manage portfolio reporting, including critical dates review to ensure no deadlines are missed
• Real estate management: Serve as a resource and point of accountability for data integrity within the REMAN Hub.
• Real estate (RE) update meetings: Prepare and distribute complete bi-weekly RE Meeting Reports prior to each meeting
• Real estate (RE) update meetings: Attend all RE Meetings as a consistent presence representing administrative support
• Real estate (RE) update meetings: Issue detailed meeting minutes following each session that clearly highlight decisions made, directions given, and action items assigned to the RE team

Connaissances

Organization

Time management

Attention to detail

Communication

Problem solving

Confidentiality

MS Office

Real estate platforms

Adaptability

Executive presence

Formation

Associate/Bachelor's degree preferred

Outils

MS Office

Real estate platforms

Description du poste

Hendrick Automotive Group in Charlotte, NC is seeking an Executive Administrative Assistant to support the Vice President of Real Estate onsite. The role demands exceptional organizational skills, confidentiality, and the ability to manage complex calendars, travel, and reporting in a fast-paced real estate environment.

You will handle travel planning, meeting coordination, email triage, data migration to REMAN Hub, and preparation of bi-weekly RE reports with a focus on accuracy and executive