Executive Real Estate Administrative Assistant

Duke Careers; Durham (NC); Hybrid; USD 60,000 - 85,000; Full time

Job summary

Duke University Real Estate is seeking an experienced Administrative Assistant to support the Chief Real Estate Officer and Directors in a confidential, high-volume office. You will prepare materials, manage calendars, and coordinate meetings while handling sensitive information with discretion.

You will develop PowerPoint and Excel presentations, assist with consultant solicitations, and support lease administration across Duke University properties.

Qualifications

• High school diploma or equivalent with 5+ years of administrative support experience; or 2 years of postsecondary with 3 years of experience; or equivalent combination.
• Experience in a commercial real estate office is preferred; strong Microsoft Office proficiency is essential.
• Demonstrated ability to lead, schedule, prioritize, coach, and maintain high confidentiality.
• Excellent editing, proofreading and written communication skills.
• Ability to multitask, meet tight deadlines, work independently and take initiative.

Responsibilities

• Prepare meeting agendas, memos, and correspondence; assist with presentations and consultant solicitations.
• Coordinate busy calendars; schedule meetings and conferences; manage deadlines for executives.
• Support lease administration and related real estate tasks; manage documents and data in web-based systems.
• Develop administrative goals, implement policies, and drive process improvements.
• Maintain strong customer service in a fast-paced, open office environment.

Skills

Microsoft Office

Leadership

Time management

Editing

Secretarial skills

Education

High school diploma + 5 years admin experience

Associate degree or college coursework + 3 years admin experience

Equivalent combination of education/experience

Tools

PowerPoint

Excel

CoPilot

CoWork

Job description

Duke University Real Estate is seeking an experienced Administrative Assistant to support the Chief Real Estate Officer and Directors in a confidential, high-volume office. You will prepare materials, manage calendars, and coordinate meetings while handling sensitive information with discretion.

You will develop PowerPoint and Excel presentations, assist with consultant solicitations, and support lease administration across Duke University properties.