Executive Projects & Meetings Coordinator

Wurth Industry North America; Greenwood (IN); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid Time Off

10 paid holidays

Tuition Reimbursement

Maternity/Paternal leave

Job summary

Wurth Industry North America seeks an Executive Project Coordinator to support the Executive Vice President with day-to-day operations, scheduling, material prep, and meeting coordination across internal and external leaders, including the German parent organization.

The ideal candidate is highly organized, discreet, and proactive, with strong MS Office skills and experience supporting VP/SVP/C-suite leaders, capable of managing multiple priorities while maintaining professionalism.

Qualifications

• Associate’s or bachelor’s degree preferred in Business Administration, Communications, or related field, or equivalent experience.
• 5–10+ years of administrative or executive support experience, especially with VP/SVP/C-Suite leaders.
• Strong organizational skills and ability to manage multiple priorities with discretion.
• Proficiency in Microsoft Office; excellent written and verbal communication.
• Experience coordinating meetings, calendars, and travel arrangements, including international travel.

Responsibilities

• Manage EVP’s calendar, schedule meetings, align priorities, and resolve conflicts.
• Monitor communications, draft responses, track follow-up items, and prepare leadership materials.
• Coordinate domestic and international travel, including flights, hotels, and itineraries; submit expense reports.
• Coordinate internal meetings and external customer visits; arrange meeting spaces and catering as needed.
• Prepare PowerPoint presentations, visuals, and executive briefing documents for leadership reviews.
• Provide administrative support for projects and leadership initiatives; maintain confidentiality of sensitive information.

Skills

Organizational skills

Communication skills

Discretion

Multinational liaison

Education

Associate/Bachelor in Business Administration or related field

Tools

Microsoft Office

Outlook

PowerPoint

Job description

Wurth Industry North America seeks an Executive Project Coordinator to support the Executive Vice President with day-to-day operations, scheduling, material prep, and meeting coordination across internal and external leaders, including the German parent organization.

The ideal candidate is highly organized, discreet, and proactive, with strong MS Office skills and experience supporting VP/SVP/C-suite leaders, capable of managing multiple priorities while maintaining professionalism.