Executive Assistant

Wurth Industry North America; Greenwood (IN); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid Time Off

10 paid holidays

Tuition Reimbursement

Maternity/Paternal leave

Job summary

Wurth Industry North America seeks an Executive Project Coordinator to support the Executive Vice President with day-to-day operations, scheduling, material prep, and meeting coordination across internal and external leaders, including the German parent organization.

The ideal candidate is highly organized, discreet, and proactive, with strong MS Office skills and experience supporting VP/SVP/C-suite leaders, capable of managing multiple priorities while maintaining professionalism.

Qualifications

• Associate’s or bachelor’s degree preferred in Business Administration, Communications, or related field, or equivalent experience.
• 5–10+ years of administrative or executive support experience, especially with VP/SVP/C-Suite leaders.
• Strong organizational skills and ability to manage multiple priorities with discretion.
• Proficiency in Microsoft Office; excellent written and verbal communication.
• Experience coordinating meetings, calendars, and travel arrangements, including international travel.

Responsibilities

• Manage EVP’s calendar, schedule meetings, align priorities, and resolve conflicts.
• Monitor communications, draft responses, track follow-up items, and prepare leadership materials.
• Coordinate domestic and international travel, including flights, hotels, and itineraries; submit expense reports.
• Coordinate internal meetings and external customer visits; arrange meeting spaces and catering as needed.
• Prepare PowerPoint presentations, visuals, and executive briefing documents for leadership reviews.
• Provide administrative support for projects and leadership initiatives; maintain confidentiality of sensitive information.

Skills

Organizational skills

Communication skills

Discretion

Multinational liaison

Education

Associate/Bachelor in Business Administration or related field

Tools

Microsoft Office

Outlook

PowerPoint

Job description

The Executive Project Coordinator provides administrative and operational support to the Executive Vice President, helping ensure efficient day-to-day operations and effective coordination of priorities, communication, travel, and meetings. This role serves as a key partner in managing schedules, preparing materials for leadership discussions, coordinating internal and external meetings, and supporting executive-level activities.

Because the organization is part of a global company headquartered in Germany, the role will also interact with international leaders and support visits and coordination with colleagues from the German parent company. The ideal candidate is organized, proactive, and comfortable managing multiple priorities while maintaining professionalism and discretion.

Executive Administrative Support

• Manage the EVP’s calendar, schedule meetings, coordinate priorities, and resolve scheduling conflicts.
• Monitor and organize incoming communications, draft responses when appropriate, and track follow-up items.
• Help track key deadlines, deliverables, and leadership commitments.

Travel & Expense Coordination

• Arrange domestic and international travel including flights, hotels, ground transportation, and itineraries.
• Prepare and submit expense reports for the EVP in accordance with company policy.
• Review and approve expense reports for EVP direct reports, ensuring alignment with expense guidelines.

Guest & Customer Visit Coordination

• Coordinate logistics for internal meetings and external customer visits.
• Prepare meeting rooms and ensure professional setups for presentations and discussions.
• Arrange catering, refreshments, and meeting support as needed.
• Assist with coordination of visits from customers and international leadership, including colleagues from the German parent organization.

Presentation & Document Preparation

• Support preparation of presentations, reports, and leadership materials.
• Create highly polished PowerPoint presentations, visuals, charts, and executive briefing documents.
• Assist with compiling information for leadership discussions and business reviews.

Operational Support

• Provide administrative support for projects, meetings, and leadership initiatives.
• Help coordinate internal processes and follow‑up items across teams.
• Maintain confidentiality when handling sensitive or business‑critical information.

EDUCATION, QUALIFICATIONS, SKILLS & ABILITIES

• Associate’s or bachelor’s degree in Business Administration, Communications, or a related field preferred, or equivalent combination of education and relevant work experience.
• 5-10+ years of administrative, executive support, or business coordination experience (VP/SVP/C‑Suite leaders)
• Exceptional organizational skills and the ability to manage multiple priorities.
• Strong Microsoft Office Suite skills, especially in Outlook and PowerPoint.
• Experience coordinating meetings, calendars, and travel arrangements.
• Professional communication skills and the ability to interact effectively with internal leaders, external visitors, and international colleagues.
• High level of discretion and attention to detail.
• German language skills are not required but are considered a plus given interaction with the company’s German parent organization.

• Proactive supply chain solutions customized to your business, your industry
• Industrial products and services delivered with prompt, personal attention
• Inventory management solutions that keep your production line moving smoothly
• Complete program support from initial design, to implementation, training, to ongoing analysis
• Maternity/Paternal leave after 1 year of service
• Tuition Reimbursement eligible after 1 year of service
• Health benefits and programs - medical, vision, dental, life insurance and more
• Additional benefits 401(k), short term disability, long term disability
• Paid Time Off, accrued per pay period, additional day earned per year of service
• 10 paid holidays

FIND OUT MORE ABOUT OUR COMPANY CULTURE:

The Wurth Industry North America group of companies are Equal Opportunity Employers and do not discriminate on the basis of an individual's sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, genetic trait or predisposition, carrier status, citizenship, veteran or military status, and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics. Wurth will consider qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws. #LI-SJ1

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.