Executive Projects & Governance Coordinator

City of Grand Rapids

Grand Rapids (MI)

On-site

USD 55,000 - 85,000

Full time

3 days ago

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Job summary

The Grand Rapids Public Library is seeking a full-time Executive Support & Governance Specialist to serve as a bridge between executive leadership, the Board, and system-wide project delivery. You will manage executive calendars and meetings, coordinate board minutes, oversee grant processes, and maintain the institutional master calendar, while ensuring compliance and data privacy across departments.

Ideal candidates bring a BA in public administration or related field, two years of relevant

Qualifications

Bachelor’s degree as listed.
2 years of progressive professional experience coordinating executive/board operations or building admin systems.
Valid driver license and vehicle insurance.

Responsibilities

Manage executive calendars, prioritizing commitments and scheduling for the Library Executive Director.
Direct agenda preparation, briefing material distribution, note-taking, and action-item tracking for executive meetings.
Coordinate board packets and record official minutes for Board of Library Commissioners meetings.
Track grant lifecycles, maintain centralized grant records, and monitor reporting requirements.
Establish and maintain the institutional master calendar for synchronized deadlines.