Executive Projects & Board Liaison Coordinator

MADRE; New York (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

MADRE seeks a Special Projects and Executive Coordinator to support the Executive Director and serve as a liaison to the Board of Directors and senior management. You will organize and coordinate events, manage key external relations, and oversee special projects while handling confidential matters with sound judgment.

The ideal candidate has 3-5 years of executive support experience, excellent written and verbal communication, and strong organizational skills.

Qualifications

• 3-5 years of executive support or related roles.
• Excellent writing and interpersonal skills, with ability to manage multiple relationships.
• Strong organizational skills with ability to meet deadlines under pressure.
• Expertise or familiarity with MADRE's work and the International Women's Human Rights movement preferred.

Responsibilities

• Coordinate meetings, manage calendar, logistics and teleconference execution.
• Arrange complex travel plans, itineraries, and agendas; compile travel documents.
• Manage executive correspondence, follow ups to meetings and related items.
• Support budgeting, events, and administrative tasks for the Executive Director.
• Provide operational support across the institution, including drafting policies and processes.
• Support Board meetings with materials, scheduling, and logistics for three annual meetings.
• Assist with Board onboarding and development activities and maintain board relations.
• Contribute to special projects and program support as assigned.

Skills

Executive support

Relationship management

Communication

Organizational skills

MADRE content familiarity

Job description

MADRE seeks a Special Projects and Executive Coordinator to support the Executive Director and serve as a liaison to the Board of Directors and senior management. You will organize and coordinate events, manage key external relations, and oversee special projects while handling confidential matters with sound judgment.

The ideal candidate has 3-5 years of executive support experience, excellent written and verbal communication, and strong organizational skills.