Executive Project Manager — Strategic Operations

OurCalling; Dallas (TX); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Paid Time Off

Holidays

Health Reimbursement Benefit

Parental Leave

Life Insurance

Retirement Plan with matching

Job summary

OurCalling in Dallas is seeking an Executive Project Manager to partner with the CEO, aligning strategy, operations, and communications in a fast-paced ministry tech environment. You will manage the CEO’s calendar, travel, and briefing materials, lead cross-functional projects, build dashboards, and safeguard confidentiality while serving diverse staff, volunteers, donors, and neighbors.

Bachelor’s degree and 7 years of PM/administrative experience required; experience with Notion, Klipfolio,

Qualifications

• Bachelor’s degree or comparable work experience.
• 7+ years' experience within systems development and/or project management environments.
• Minimum of 7 years’ experience managing administrative matters.
• Proven experience using Notion or a comparable system for building, maintaining, and administering projects and workflows for multiple individuals and teams.
• Demonstrable track record of success administering project-centric environments with excellence, managing multiple priorities and deadlines.
• Experience managing all travel logistics on an individual or teams’ behalf, including detailed itinerary planning, booking flights, hotels, and ground transportation, and providing real-time support for any travel disruptions.
• Excellent skills in planning, organizing, and managing calendars, correspondence, and other daily responsibilities for an executive leader or a project team.

Responsibilities

• Coordinate with the Executive Assistant to manage and prioritize the CEO’s calendar, speaking schedule, and travel logistics for all ministry and public engagements.
• Oversee and coordinate cross-departmental projects, maintaining momentum and clarity from planning through execution.
• Prepare executive briefings, research meeting topics and attendees, and ensure the CEO is fully prepared for meetings, events, and presentations.
• Produce high-quality reports, dashboards, and presentations to support decision-making and stakeholder communications.
• Maintain strong lines of communication between the CEO and internal/external partners.

Skills

Executive communication

Project management

Calendar management

Notion experience

Travel logistics

Confidentiality

Stakeholder management

Problem solving

Education

Bachelor’s degree or equivalent

Tools

Notion

Klipfolio

Zapier

Job description

OurCalling in Dallas is seeking an Executive Project Manager to partner with the CEO, aligning strategy, operations, and communications in a fast-paced ministry tech environment. You will manage the CEO’s calendar, travel, and briefing materials, lead cross-functional projects, build dashboards, and safeguard confidentiality while serving diverse staff, volunteers, donors, and neighbors.

Bachelor’s degree and 7 years of PM/administrative experience required; experience with Notion, Klipfolio,