Executive Project Coordinator: Training Programs & Admin

Kennedy Krieger Institute, Inc.; Baltimore (MD); On-site; USD 57,000 - 99,000; Full time

Job summary

Kennedy Krieger Institute, Inc. onsite at our Baltimore campus seeks a Project Coordinator (Administration & Training) to provide high-level executive support to the VP of the Department of Family and Community Intervention.

The role coordinates postdoctoral, internship, and externship training plus academic, research, and clinical program administration. The position requires discretion with confidential information and experience in coordinating multi-institution calendars, travel, meetings,

Qualifications

• Certified Administrative Professional (CAP) or Project Management Professional (PMP) certification preferred.
• Bachelor’s degree is required, preferably in public health, business administration, or related field.
• Three years of progressively responsible administrative experience required, ideally supporting a senior executive, faculty member, or department leader.

Responsibilities

• Provide executive administrative support to the VP, Family and Community Interventions, coordinating a complex multi-institution calendar (Kennedy Krieger + Johns Hopkins).
• Screen and triage incoming correspondence, calls, and requests; draft routine correspondence for the VP’s review and signature.
• Coordinate domestic and international travel, including conference travel, site visits, and related travel arrangements.
• Prepare agendas, materials, and minutes for leadership and committee meetings; maintain confidential files in HIPAA-compliant manner.
• Coordinate the department’s training programs (postdoctoral, internship, externship); manage recruitment communications and trainee records.
• Conduct quarterly audits of trainee materials and track APA/APPIC reporting metrics for internships and fellowships.
• Assist with onboarding new trainees, maintain training calendars, and attend monthly training committee meetings.
• Support transition of training materials to Qualtrics and update related website content annually.
• Compile materials for the VP’s Johns Hopkins University School of Medicine activities, including CVs, biosketches, and promotion documents.

Skills

CAP

PMP

Education

Bachelor's degree

Job description

Kennedy Krieger Institute, Inc. onsite at our Baltimore campus seeks a Project Coordinator (Administration & Training) to provide high-level executive support to the VP of the Department of Family and Community Intervention.

The role coordinates postdoctoral, internship, and externship training plus academic, research, and clinical program administration. The position requires discretion with confidential information and experience in coordinating multi-institution calendars, travel, meetings,