Executive Support Specialist to VP | Project & Admin Lead

Dallas Fort Worth International Airport (DFW); Dallas (TX); On-site; USD 42,000 - 66,000; Full time

Job summary

Dallas Fort Worth International Airport (DFW) is seeking an Administrative Assistant III to provide comprehensive support to the department Vice President and Assistant Vice President. The role involves screening calls, greeting visitors, coordinating travel and calendars, and preparing reports and confidential communications.

The candidate will assist with meetings, minutes, and special projects while maintaining discretion, professional demeanor, and a proactive teamwork mindset.

Qualifications

• Minimum requirements include a high school diploma or equivalent.
• 3–4 years of progressively administrative experience supporting a Senior-level Executive.
• Proficiency with modern office equipment and Microsoft Office Suite (Word, Excel, PowerPoint) and strong grammar skills.

Responsibilities

• Screens calls, greets visitors, and escorts visitors with a professional presence.
• Provides administrative support, including travel arrangements, expense reports, and calendar management.
• Assists with budgeting and maintains budget accounts where required.
• Compiles and distributes meeting minutes and facilitates coordination of department projects and meetings.
• Supports the leadership team by researching data and preparing reports for various requests.
• May supervise administrative staff and coordinate workflow.

Skills

Office administration knowledge

English grammar proficiency

Business mathematics

MS Office Proficiency

Attention to detail

Communication skills

Discretion and confidentiality

Scheduling coordination

Staff supervision

Training and evaluation of staff

Education

High school diploma

Equivalent combination of education and experience

Tools

Microsoft Office Suite

Visio

Outlook

Job description

Dallas Fort Worth International Airport (DFW) is seeking an Administrative Assistant III to provide comprehensive support to the department Vice President and Assistant Vice President. The role involves screening calls, greeting visitors, coordinating travel and calendars, and preparing reports and confidential communications.

The candidate will assist with meetings, minutes, and special projects while maintaining discretion, professional demeanor, and a proactive teamwork mindset.