Executive Project Coordinator - Electrophysiology

Medtronic plc; Minnesota; On-site; USD 75,000 - 113,000; Full time

Job summary

Medtronic plc is seeking a Project Coordinator V to provide executive administrative support to senior leaders in the Electrophysiology Operating Unit. The role focuses on calendar management, meeting preparation, travel logistics, and confidential project support, requiring proactive coordination with internal stakeholders and cross-functional teams.

The position emphasizes on-site collaboration four days per week, delivering executive-ready materials, trackers, and dashboards while maintaining

Qualifications

• 10+ years of relevant administrative or executive support experience supporting senior leaders.
• Strong calendar, meeting coordination, travel, and confidential information handling.
• Experience supporting senior leadership teams, business reviews, team events, or executive offsites.

Responsibilities

• Manage complex calendars, meeting coordination, and scheduling priorities for senior leadership.
• Coordinate leadership meetings, business reviews, team meetings, and cross-functional discussions, including agendas, materials, notes, room logistics, visitor needs, and follow-up.
• Track action items, decisions, deadlines, and priorities to support leadership accountability and execution.
• Draft, edit, and route correspondence, meeting communications, and internal updates as needed.
• Prepare executive-ready materials, reports, trackers, and presentations.
• Coordinate domestic and international travel, expenses, and related logistics.
• Support confidential and sensitive business matters with discretion and sound judgment.
• Maintain organized digital filing systems, trackers, contact lists, and shared team resources.
• Partner with internal teams and administrative colleagues to support consistent execution and communication flow.
• Assist with special projects, team events, local facility needs, and other leadership support as assigned

Skills

Calendar management

Meeting coordination

Action tracking

Executive support

Microsoft 365

Education

Postsecondary education in business administration, office administration, or communications

Tools

Concur

SharePoint

OneDrive

Vendor coordination

Administrative systems

Job description

Medtronic plc is seeking a Project Coordinator V to provide executive administrative support to senior leaders in the Electrophysiology Operating Unit. The role focuses on calendar management, meeting preparation, travel logistics, and confidential project support, requiring proactive coordination with internal stakeholders and cross-functional teams.

The position emphasizes on-site collaboration four days per week, delivering executive-ready materials, trackers, and dashboards while maintaining