Executive Project Coordinator, Decision Sciences (Hybrid)

NBCUniversal; New York (NY); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

NBCUniversal in New York is seeking a Project Coordinator within the Media Group Decision Sciences to provide administrative support to the SVP, Data Products and Science. The role offers exposure to NBCU's executive leadership and requires exceptional planning, calendar management, and travel coordination.

The ideal candidate will have at least one year of support experience, strong Microsoft Office skills, and the ability to handle confidential information and high-volume communications while

Qualifications

• Previous experience (at least 1 year, including internships) in a support role, with a proven track record of managing complex schedules, travel arrangements, expenses, and meetings for senior leadership with precision and minimal error.
• Demonstrated ability to handle and maintain confidential information with the utmost discretion, ensuring the privacy and trust of the senior stakeholders.
• Proficiency in Microsoft Office Suite, including advanced skills in Outlook, Word, Excel, and strong PowerPoint capabilities for creating professional presentations and reports.
• Strong interpersonal skills with a professional demeanor, including excellent phone etiquette and in-person presence when interacting with internal and external stakeholders.

Responsibilities

• Calendar & Schedule Management: Proactively manage and coordinate the leader’s daily schedule, calendar, travel, and meetings (internal and external), ensuring flexibility and persistence in rescheduling as needed to meet changing priorities.
• Communication & Liaison: Serve as the first point of contact for high volumes of communication (phone and email), determining the importance of requests and facilitating smooth, effective communication between the leader and senior management.
• Meeting & Event Coordination: Lead the preparation and follow-up for meetings and events, including scheduling, AV setup, telepresence logistics, preparing presentations, agendas, materials, and coordinating food and drinks when necessary.
• Document & File Management: Oversee department files, including electronic document systems, wikis, and project management tools, ensuring organized, accessible, and up-to-date records.
• Office Administration: They will manage general office tasks, including ordering supplies, managing memberships and subscriptions, photocopying, faxing, and handling deliveries to support the smooth operation of the department.
• Project Management & Special Assignments: Manage special projects and provide support to other department members as needed, acting as a backup for other assistants and coordinating with global Executive Assistants when required.
• Confidentiality & Discretion: Handle confidential information with care and discretion, always maintaining trust and professionalism, and proactively managing relationships to ensure the SVP is fully supported.
• Embody The Team Player Persona: Someone who can handle various personalities and situations effectively while serving as a positive role model for others. Additionally, fostering a fun and engaging workplace.

Skills

Schedule management

Travel coordination

Confidentiality

Interpersonal skills

Tools

Microsoft Office Suite

Outlook

Word

Excel

PowerPoint

Job description

NBCUniversal in New York is seeking a Project Coordinator within the Media Group Decision Sciences to provide administrative support to the SVP, Data Products and Science. The role offers exposure to NBCU's executive leadership and requires exceptional planning, calendar management, and travel coordination.

The ideal candidate will have at least one year of support experience, strong Microsoft Office skills, and the ability to handle confidential information and high-volume communications while