Executive Admin for Data & AI Ops (Hybrid)

Nbcuniversal; Universal Plaza (CA); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Hybrid schedule

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Employee discounts

Job summary

NBCUniversal’s Technical Operations organization seeks a Senior Administrative Assistant to support the Enterprise Data and AI Product group, including the SVP and VPs. The role emphasizes calendar management, travel planning, meeting coordination, and confidential handling of information across time zones.

The successful candidate will craft presentations, manage expenses, draft correspondence, and coordinate team events while maintaining professionalism and strong cross‑team communication in a

Qualifications

• 5+ years’ experience in an administrative support role.
• High School diploma or GED required.
• Track record of proactively managing/coordinating daily schedule/calendar, expenses, contacts, travel arrangements, meetings for the team leader with minimal error.
• Ability to work with and maintain confidential information.
• Expertise in Microsoft Office programs including Outlook, Word, Excel and Teams. Advanced knowledge of PowerPoint a plus.
• Solid interpersonal skills, including professional phone manner, email etiquette and in-person presence.
• Experience taking detailed notes, extracting action items, following up with stakeholders and overseeing general team programming needs.
• Ability to understand priorities and adjust meetings and content appropriately.
• Knowledge of all basic office equipment required.

Responsibilities

• Proactively manage/coordinated daily schedule/calendar, expenses, contacts, travel arrangements, meetings (internal and external), conferences, and seminars for the team leader.
• Demonstrate leadership to maintain credibility and trust with management staff.
• Determine the importance of meeting requests and schedule; accordingly, demonstrate flexibility, patience, and persistence in routinely rescheduling meetings.
• Manage complex schedule and coordinates meetings with internal and external parties across multiple time zones utilizing multiple calendars, and anticipating problems and conflicts in advance.
• Responsible for excellence in complex meeting/event preparation (AV, room scheduling, telepresence events, etc.), set-up, and follow-up including preparing presentations /agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Manage expense policy, including team approvals, reimbursements and expense reports for team leader in accordance with established policy guidelines, track expenses and follow-up in timely manner.
• Manage general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships, and subscriptions, managing distribution lists, photocopying, faxing, deliveries, etc.
• Createand editing presentations, agendas, spreadsheets, communications, databases, and reports
• Participatein meetings, take notes and disseminate information to relevant stakeholders.
• Responsible for drafting and editing correspondence.
• Managespecial projects/events as designated and assist other department members as necessary and acts as back up for other assistants on team.
• Performother duties as assigned

Education

High School diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft Teams

PowerPoint

Job description

NBCUniversal’s Technical Operations organization seeks a Senior Administrative Assistant to support the Enterprise Data and AI Product group, including the SVP and VPs. The role emphasizes calendar management, travel planning, meeting coordination, and confidential handling of information across time zones.

The successful candidate will craft presentations, manage expenses, draft correspondence, and coordinate team events while maintaining professionalism and strong cross‑team communication in a