Executive Programs Coordinator - Hybrid, High-Impact Support

The University of Texas at Dallas; Richardson (TX); Hybrid; USD 52,000 - 70,000; Full time

Benefits offered by this job

BCBS PPO Medical insurance

Dental Insurance Plan (PPO/DHMO)

Vision Insurance

Retirement Plan (TRS)

Paid time off

Paid Holidays

Remote Work Options

Job summary

The University of Texas at Dallas seeks a Coordinator of Special Programs to support the dean’s office and executive front office. This role includes front office operations, advanced administrative support, travel arrangements, procurement, and event coordination within a hybrid work framework.

Ideal candidates have a Bachelor’s degree and at least two years of program or project support, plus strong MS Office skills and familiarity with PeopleSoft.

Qualifications

• Bachelor’s degree required.
• Minimum of two years of experience providing support to programs or projects.

Responsibilities

• Front Office Operations: Open/prepare executive suite, greet guests, maintain spaces, supervise graduate assistants, develop SOPs.
• Administrative & Executive Support: manage calendars, coordinate meetings, prepare confidential documents, support senior leaders, onboarding.
• Event & Logistical Coordination: assist with meetings/events, space reservations, catering, and faculty search planning.
• Procurement & Financial Support: manage purchasing, monitor budgets, ensure policy compliance.
• Other Duties & Special Projects: possible additional duties, occasional evenings/weekends, may drive departmental golf cart.

Skills

Verbal communication

Written communication

Multi-tasking

Prioritization

Customer service

Education

Bachelor’s degree in related field

Tools

MS Office Suite

PeopleSoft

Job description

The University of Texas at Dallas seeks a Coordinator of Special Programs to support the dean’s office and executive front office. This role includes front office operations, advanced administrative support, travel arrangements, procurement, and event coordination within a hybrid work framework.

Ideal candidates have a Bachelor’s degree and at least two years of program or project support, plus strong MS Office skills and familiarity with PeopleSoft.