Compliance Coordinator and Operations Administrator

Homeword; Miami (FL); On-site; USD 65,000 - 90,000; Full time

Job summary

ACLU Foundation of Florida seeks a Compliance Coordinator and Operations Administrator to join our Executive/Finance Team in Miami, ensuring robust internal compliance across C3 and C4 entities, including contract review and governance oversight.

You will partner with Finance, Development, HR, and the Board to implement risk controls, HR policy compliance, and guidance on a broad range of governance issues while advancing civil liberties priorities.

Qualifications

• Minimum 5–7 years of relevant experience in nonprofit compliance, governance, or regulatory affairs.
• Experience with unionized workforces and collective bargaining agreements.
• Knowledge of charitable solicitation laws and IRS rules governing 501(c)(3) and 501(c)(4) organizations.

Responsibilities

• Oversee internal compliance across C3 and C4 entities, including CBA and contract management.
• Govern bylaws administration and board meeting requirements; ensure HR policy compliance.
• Collaborate with Finance, Development, HR and Board to uphold governance standards.

Skills

Legal background

Nonprofit compliance

Governance

Contract review

Board governance

HR compliance

Risk management

Data security

Cross-functional collaboration

Job description

ABOUT THE JOB The American Civil Liberties Union (ACLU) Foundation of Florida seeks a Compliance Coordinator and Operations Administrator to join our Executive/Finance Team and help protect the long-term integrity, governance, and regulatory standing of the organization. This position is based in Miami, Florida, with occasional coordination across Florida. The American Civil Liberties Union Foundation of Florida (ACLU of Florida or ACLU-FL) is an affiliate of the national ACLU, a national public interest organization devoted to the defense of the Bill of Rights. For over 100 years, the ACLU has served as the nation’s primary protector of the liberties that define our democracy. The organization implements its vital civil liberties mission in all 50 states, in large part through affiliate entities such as the ACLU of Florida. The ACLU of Florida, the state’s largest civil rights and civil liberties organization, employs litigation, public policy advocacy and organizing, and public education to protect and promote a broad range of constitutional values and individual rights, such as freedom of speech, racial justice, right to privacy, religious liberty, criminal justice reform, voting rights, reproductive rights, LGBTQ+ rights, disability rights, and immigrants’ rights. The ACLU of Florida litigates a broad range of complex constitutional cases in federal and state courts through direct representation, filing amicus briefs, and submitting administrative complaints to state and federal agencies. Because of the confidential nature of this role, it is not a bargaining unit position.

WHAT YOU’LL DO

Working in close collaboration with the Finance Department, Development Department, Human Resources and the Board of Directors, the Compliance Coordinator & Operations Administrator will safeguard the organization’s internal compliance infrastructure across its C3 and C4 entities. This includes Collective Bargaining Agreement (CBA) compliance, contract management and review, board governance and Bylaws administration, employment policy and HR compliance, risk management and security oversight, and statutory compliance for both the Foundation and the Affiliate. This is an internal compliance and governance function with a legal purview; it is distinct from, and does not sit within, the Legal Department, which retains responsibility for litigation, legal strategy, and external representation. This position instead serves as the organization’s internal steward of statutory, contractual, and fiduciary compliance.

WHAT YOU’LL BRING

• Legal background or experience preferred. Minimum 5–7 years of relevant experience in nonprofit compliance, governance, or regulatory affairs, preferably including experience with unionized workforces and collective bargaining agreements.
• Working knowledge of charitable solicitation laws, IRS rules governing 501(c)(3) and 501(c)(4) organizations, and permissible C3/C4 allocation practices.
• Demonstrated ability to review, draft, and negotiate contracts, vendor agreements, and grant agreements.
• Knowledge of nonprofit board governance practices, including Bylaws administration and board meeting requirements.
• Familiarity with HR compliance functions, including employment law basics, leave administration, and workplace policy development, gained through partnership with HR or Employee Resources teams.
• Familiarity with risk management and organizational security practices, including data security and insurance/risk oversight.
• Ability to provide competent guidance to affiliate leadership on a wide range of compliance, contractual, and governance issues.
• Skill in reading, analyzing, and interpreting complex legal, financial, and regulatory documents.
• Ability to foster a cooperative, cross-departmental working environment.
• Self-motivation and the ability to manage a complex, cross-functional workload with minimal supervision.
• Unwavering commitment to the mission and goals of the ACLU of Florida, including a demonstrated commitment to racial justice and civil rights issues.