Executive Program Manager / Executive Assistant

Career Group; New York (NY); Hybrid; USD 125,000 - 150,000; Full time

Benefits offered by this job

Discretionary bonus

Equity

Unlimited PTO

Comprehensive benefits

Job summary

Career Group seeks an Executive Program Manager / Executive Assistant to partner with a C-suite leader, blending executive admin duties with program management, operations oversight, and strategic initiatives.

The successful candidate will bring 10+ years of experience supporting senior executives in fast-paced global settings, exceptional organizational skills, and proficiency with Microsoft 365 and modern PM tools, in a hybrid NYC/US-based role.

Qualifications

• 10+ years of experience combining high-level Executive Assistant duties with Program/Project Management, Operations, or Chief of Staff experience.
• Proven track record working with top-level executives in large, fast-paced global organizations.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) and modern project management tools.

Responsibilities

• Direct, high-level administrative support to the executive, managing complex calendar logistics across multiple time zones.
• Coordinate extensive international and domestic travel arrangements and process detailed expense reports.
• Serve as the primary gatekeeper and liaison between the executive office, internal teams, and external global stakeholders.
• Prepare meeting agendas, executive briefing materials, presentations, and detailed meeting follow-ups.
• Handle sensitive company and operational data with complete confidentiality and discretion.

Skills

Executive support

Program management

Operations

Chief of Staff experience

MS 365 proficiency

Cross-functional collaboration

Tools

Microsoft 365

Project management tools

Job description

A high-growth, global technology platform is seeking a proactive Executive Program Manager / Executive Assistant to directly support a C-suite executive.

This role functions as a true strategic partner, seamlessly combining high-level executive administration with program management, operational oversight, and key strategic initiatives. The ideal candidate brings strong business acumen, low-ego collaboration, and exceptional organizational skills to a fast-paced environment.

Position Type: Full-time | Hybrid (3 days in-office in Midtown East, NYC) or Remote (US East Coast outside of NYC)

Compensation: $125,000 – $150,000 base salary commensurate with experience + annual discretionary bonus + equity + comprehensive benefits package + unlimited PTO

Hours: 9:00 AM – 5:00 PM EST

Key Responsibilities include:

Executive & Administrative Support

• Direct, high-level administrative support to the executive, managing complex calendar logistics across multiple time zones.
• Coordinate extensive international and domestic travel arrangements and process detailed expense reports.
• Serve as the primary, professional gatekeeper and liaison between the executive office, internal teams, and external global stakeholders.
• Prepare meeting agendas, executive briefing materials, presentations, and detailed meeting follow-ups.
• Handle sensitive company and operational data with complete confidentiality and discretion.

Program & Special Project Management

• Own, track, and drive special projects and operational initiatives from inception to completion at the executive’s direction.
• Translate executive priorities into clear action plans, milestones, dependencies, and project timelines.
• Coordinate cross-functional stakeholders across global departments to maintain alignment and ensure deadline execution.
• Draft, edit, and manage executive communications and synthesized status reports for leadership review.

Qualifications

• Experience: 10+ years of experience combining high-level Executive Assistant duties with Program/Project Management, Operations, or Chief of Staff experience.
• Proven track record working with top-level executives (President, COO, CEO, or C-suite) in large, fast-paced global organizations.
• Open to various industries; prior experience in tech, SaaS, digital marketing, advertising, or creative agency environments is highly desirable.
• Advanced proficiency in Microsoft 365 (heavy Outlook, Teams, Word, Excel, PowerPoint) and modern project management tools.
• Exceptionally proactive, collaborative, self-motivated, highly structured, and comfortable navigating dynamic, high-growth environments with low supervision.

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