Executive Program Coordinator — Cancer Center Operations

University of Pennsylvania; United States; On-site; USD 60,000 - 90,000; Full time

Job summary

The Program Coordinator provides executive administrative support for both department-wide operations and the Chief Operating Officer of the Abramson Cancer Center (ACC). This role handles a broad range of confidential activities, prioritizing tasks and ensuring smooth functioning across a large organization.

Responsibilities include calendar management across time zones, travel, meetings, and coordination of onboarding, training, and operational best practices for administrative staff within

Qualifications

• Experience supporting executive leadership and complex calendars.
• Strong organizational skills and attention to detail.
• Ability to manage travel, meetings and communications.

Responsibilities

• Provide executive administrative support to the COO across time zones.
• Coordinate calendars, travel, and expense reports.
• Maintain filing systems, procedures, and onboarding support.
• Support meetings, events, and special projects for ACC.
• Assist with budgets and financial activities.
• Oversee onboarding for administrative staff.
• Ensure effective communication across departments.
• Manage records, archival and office procedures.
• Coordinate IT requests and software licensing.

Job description

The Program Coordinator provides executive administrative support for both department-wide operations and the Chief Operating Officer of the Abramson Cancer Center (ACC). This role handles a broad range of confidential activities, prioritizing tasks and ensuring smooth functioning across a large organization.

Responsibilities include calendar management across time zones, travel, meetings, and coordination of onboarding, training, and operational best practices for administrative staff within