Executive Program Coordinator

Perelman School of Medicine at the University of Pennsylvania; Philadelphia (Philadelphia County); On-site; USD 33,000 - 43,000; Full time

Job summary

The Perelman School of Medicine is seeking a Program Coordinator to provide executive administrative support to the COO and to manage a broad range of operational tasks across the Abramson Cancer Center. This role coordinates calendar management, travel, meetings, and special projects while ensuring confidentiality and efficient office functioning.

Responsibilities include archival records, space management, IT support coordination, onboarding, and cross-functional collaboration with faculty,

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Administrative Operations: primary contact for archival records, update procedures, manage mail services and parking records.
• Facilities and Asset Management: coordinate space utilization, manage equipment and assets, maintain inventories.
• Technology and Systems Support: submit IT service requests, manage software licensing, support REDCap system.
• Executive and Administrative Support: calendar management, travel coordination, expense reports, onboarding and mentoring of staff.

Education

Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience

Job description

The Perelman School of Medicine is seeking a Program Coordinator to provide executive administrative support to the COO and to manage a broad range of operational tasks across the Abramson Cancer Center. This role coordinates calendar management, travel, meetings, and special projects while ensuring confidentiality and efficient office functioning.

Responsibilities include archival records, space management, IT support coordination, onboarding, and cross-functional collaboration with faculty,