Executive Program Coordinator — ACC ( Flexible Hours )

University of Pennsylvania; Pennsylvania; On-site; USD 33,000 - 43,000; Full time

Job summary

The Program Coordinator at the University of Pennsylvania's Abramson Cancer Center provides executive administrative support for department-wide operations and the COO. This role handles a broad range of confidential administrative, operational, and project coordination activities that support departmental goals and ensure the efficient functioning of the office.

Serving as a key liaison among ACC leadership, faculty, staff, and institutional partners, the Program Coordinator plays an important

Qualifications

• Bachelor of Arts and 2 to 3 years of experience or equivalent combination of education and experience is required.

Responsibilities

• Administrative Operations: primary contact for archival records; update procedures; mail, parking, and patient reimbursement processes.
• Facilities, Space, and Asset Management: manage 12th-floor office space; procurement, shipping, inventory, and asset tracking.
• Technology and Systems Support: IT service requests; Adobe licensing; support REDCap intake and routing.
• Departmental Coordination and Support Services: conference room scheduling; onboarding/off-boarding for Finance & Administration staff.
• Executive and Administrative Support: complex calendar management; travel coordination; document prep and editing; expense reports and reimbursements; budget-related activities.

Skills

Executive admin support

Calendar management

Travel coordination

Administrative operations

Education

Bachelor of Arts with 2–3 years experience

Tools

Adobe licensing

REDCap

Job description

The Program Coordinator at the University of Pennsylvania's Abramson Cancer Center provides executive administrative support for department-wide operations and the COO. This role handles a broad range of confidential administrative, operational, and project coordination activities that support departmental goals and ensure the efficient functioning of the office.

Serving as a key liaison among ACC leadership, faculty, staff, and institutional partners, the Program Coordinator plays an important