Executive Program Admin & Calendar Coordinator

DRT Strategies, Inc; Silver Spring (MD); On-site; USD 50,000 - 75,000; Full time

Job summary

DRT Strategies, Inc. seeks a highly organized Program Administrative Support Specialist to provide day-to-day administrative support to FDA leadership and staff. You will manage calendars, coordinate meetings, prepare briefing materials, and handle travel logistics using FDA-approved systems.

Strong discretion and attention to detail are essential as you support multiple priorities. The role requires independent organization within established procedures and effective communication with senior

Qualifications

• Minimum 2+ years of administrative, executive support or program support experience.
• Experience managing calendars, coordinating meetings, tracking deadlines and actions.
• Experience preparing professional correspondence, reports, briefing materials, agendas, minutes and trackers.

Responsibilities

• Manage calendars and schedules; resolve conflicts and set priorities.
• Coordinate meetings with internal/external participants; handle logistics and invitations.
• Prepare agendas, briefing materials, notes, minutes and action-item trackers.
• Track action items and deadlines; provide status updates to leadership.
• Prepare and format routine correspondence, reports and presentations.
• Maintain electronic and paper files per FDA records requirements.
• Coordinate travel, lodging and related administrative support for travel.

Skills

Calendar management

Meeting coordination

Attention to detail

Professional communication

Office software

Discretion

Independent work

Time management

Education

Associate's degree

Bachelor's degree a plus

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

DRT Strategies, Inc. seeks a highly organized Program Administrative Support Specialist to provide day-to-day administrative support to FDA leadership and staff. You will manage calendars, coordinate meetings, prepare briefing materials, and handle travel logistics using FDA-approved systems.

Strong discretion and attention to detail are essential as you support multiple priorities. The role requires independent organization within established procedures and effective communication with senior