Executive Production Assistant & Investor Relations

Free Association Live; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid vacation

Job summary

Free Association Live in New York seeks an Associate, Creative Production to provide essential administrative support to the producing team, serving as the Executive Assistant to the President of Content and Production, with potential to assist another executive over time.

The role also oversees Investor Relations, tracking fundraising across projects and coordinating investor communications, documentation, and funds processing.

Qualifications

• Minimum 2 years as an Executive Assistant or in a similar administrative/coordination role.
• Experience supporting theatrical fundraising processes, including investor documentation and financial tracking.
• Excellent organizational and time-management skills with impeccable attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace, Zoom, and Mac-based systems; strong spreadsheet skills.

Responsibilities

• Manage complex calendars and coordinate high-level meetings across time zones.
• Arrange domestic and international travel with detailed itineraries.
• Draft, edit and manage confidential documents and presentations.
• Prepare meeting materials and take/distribute notes.
• Occasionally support on-the-ground activities at rehearsals, events, and productions.
• Represent the producing office professionally with internal and external stakeholders.
• Handle sensitive information with discretion and integrity.

Skills

Executive support

Coordination

Travel planning

Tools

Microsoft Excel

Google Sheets

Google Workspace

Zoom

MacOS

Job description

Free Association Live in New York seeks an Associate, Creative Production to provide essential administrative support to the producing team, serving as the Executive Assistant to the President of Content and Production, with potential to assist another executive over time.

The role also oversees Investor Relations, tracking fundraising across projects and coordinating investor communications, documentation, and funds processing.