Associate, Creative Production

Free Association Live; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Health benefits

401(k)

Paid vacation

Job summary

Free Association Live in New York seeks an Associate, Creative Production to provide essential administrative support to the producing team, serving as the Executive Assistant to the President of Content and Production, with potential to assist another executive over time.

The role also oversees Investor Relations, tracking fundraising across projects and coordinating investor communications, documentation, and funds processing.

Qualifications

• Minimum 2 years as an Executive Assistant or in a similar administrative/coordination role.
• Experience supporting theatrical fundraising processes, including investor documentation and financial tracking.
• Excellent organizational and time-management skills with impeccable attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace, Zoom, and Mac-based systems; strong spreadsheet skills.

Responsibilities

• Manage complex calendars and coordinate high-level meetings across time zones.
• Arrange domestic and international travel with detailed itineraries.
• Draft, edit and manage confidential documents and presentations.
• Prepare meeting materials and take/distribute notes.
• Occasionally support on-the-ground activities at rehearsals, events, and productions.
• Represent the producing office professionally with internal and external stakeholders.
• Handle sensitive information with discretion and integrity.

Skills

Executive support

Coordination

Travel planning

Tools

Microsoft Excel

Google Sheets

Google Workspace

Zoom

MacOS

Job description

About the Company

Free Association Live is a next-generation live entertainment company, producing performances ranging from intimate immersive experiences to global touring spectacles.

FAL currently oversees the global expansion of Magic Mike Live, which has entertained over 2 million guests from 70+ countries with over 6,000 performances across its Las Vegas and London experiences and past engagements in Miami, Dallas, and Berlin since debuting in 2017. Beyond Magic Mike, FAL develops original, IP-driven live experiences across dance, music, and immersive storytelling.

Bringing heart, humor, and world-class storytelling to every performance, each FAL experience is designed to move people, set a standard of excellence, and defy expectations of what live entertainment can be.

Position Overview

The Associate, Creative Production provides essential administrative and logistical support to Free Association Live’s producing team. Primarily serving as the Executive Assistant to the President of Content and Production, with the opportunity to expand support to another executive over time, this role supports a fast-moving, collaborative producing team responsible for the development and production of live entertainment projects.

The role also oversees Investor Relations, managing detailed administrative tracking of fundraising across multiple projects and serving as a key point of coordination for investor communications, documentation, and related processes.

The ideal candidate is highly organized, resourceful, detail-oriented, and an excellent communicator, with a professional and collaborative demeanor and a genuine interest in live entertainment and creative production.

Key Responsibilities

Executive and Administrative Support

• Manage complex calendars and coordinate high-level meetings across time zones and productions.
• Arrange domestic and international travel, including creating detailed itineraries and managing logistics.
• Draft, edit, and manage correspondence, presentations, and other confidential documents.
• Prepare for meetings by compiling agendas and materials, and take and distribute meeting notes when necessary.
• Occasionally serve as on-the-ground support for the creative team and company management at rehearsals, press events, and other in-person events.
• Represent the producing office professionally in interactions with internal teams, creative partners, vendors, and other external stakeholders.
• Handle sensitive and confidential information with discretion and integrity.

Investor Relations

• Serve as the primary point of contact between co-producers, investors, and Free Association Live.
• Maintain detailed tracking of investor commitments, fundraising status, paperwork, and funds received across multiple projects.
• Review investor documentation and wires, and work directly with investors to ensure accuracy, completeness, and timely processing.

Qualifications

• Minimum 2 years of experience as an Executive Assistant or in a similar administrative or coordination role, ideally within entertainment, media, theatre, or a related industry.
• Experience supporting theatrical fundraising processes, including investor documentation and financial tracking.
• Superior organizational and time management skills, with impeccable attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Google Workspace, Zoom, and Mac-based systems.
• Strong proficiency in Microsoft Excel or Google Sheets, with experience managing detailed tracking documents and spreadsheets.
• Genuine interest in live entertainment and creative production, with a willingness to learn and take initiative.
• Familiarity with the entertainment landscapes in New York, Los Angeles, London, and Las Vegas is a strong plus.
• Familiarity with the processes and logistics of physical theatrical production is a strong plus.

Salary

• $65,000-$75,000 depending on experience.
• Benefits include health, 401k, paid vacation, etc.

Free Association Live Inc. is an equal opportunity employer, and we value diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.