Executive & Personal Operational Support Manager

NuDevco Investments; Houston (TX); On-site; USD 80,000 - 120,000; Full time

Job summary

NuDevCo Investments, based in Houston, TX, seeks a highly organized Executive & Personal Operational Support Manager to provide high-level administrative, operational, and financial support to C-suite leadership. This role manages calendars, travel, budget tracking, and corporate expense processes.

The ideal candidate is bilingual in Spanish, discreet, and capable of handling personal executive lifestyle matters with professionalism and strategic insight.

Qualifications

• Bachelor’s degree required.
• Bilingual Spanish – read, write and speak.
• Experience supporting senior executives and family for business and personal matters.
• Experience reviewing corporate credit card statements, expense reports, budgeting, and financial reconciliation.

Responsibilities

• Manage complex calendars and scheduling for executives and personal matters.
• Coordinate domestic and international travel, including private aircraft logistics.
• Prepare, review, and reconcile executive expense reports and corporate credit card statements.
• Assist with budget tracking, financial reporting, invoicing, and vendor management.
• Coordinate operations across multiple residences and real estate projects.
• Provide translation services English <-> Spanish on international projects.

Skills

Executive support

Financial management

Budgeting

Travel coordination

Discretion

Bilingual Spanish

Education

Bachelor’s Degree

Tools

Microsoft Office

NetSuite

ERP

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Executive & Personal Operational Support Manager

Regular Full-Time Houston, TX, US

9 days ago Requisition ID: 1088

Location: Houston, Texas 77079 (Required: In-Office/On-Site work schedule)
FLSA Status: Exempt

About the Company
NuDevCo Investments – 30 year old entrepreneurial growth with a family office building both public and private companies. NuDevCo Investments exist in different sectors to include Retail Energy Provider, Logistics, Real Estate Financing, Commercial Solar, Energy Storage, Commercial EV Charging Stations, Beverage Distribution, Data Centers & Insurance.

Job Summary
We are seeking a highly organized, proactive, and versatileBilingual Executive & Personal Operational Support Manager to provide high-level administrative, operational, and financial support to executive leadership. This role serves as a key strategic partner to C-suite leadership, handling complex calendar management, business operations, budget tracking, corporate credit card reconciliation, and project coordination.
The ideal candidate brings a blend of corporate acumen and discretion, with proven experience managing both high-stakes business operations and high-priority personal executive lifestyle matters. Bilingual fluency in Spanish (written and verbal).

Summary of Essential Job Functions

• Partner with executive leadership and the private family to manage priorities, schedules, and strategic initiatives
• Coordinate complex calendars, meetings, and arrangements for business and personal travel, encompassing domestic and international commercial travel as well as private aircraft logistics
• Manage confidential and sensitive information with professionalism and discretion
• Anticipate executive needs and proactively resolve scheduling and administrative challenges
• Oversee daily administrative operations to ensure efficiency and consistency
• Utilize AI to develop and implement processes that improve workflow and operational effectiveness
• Serve as the primary liaison between executives, internal departments, clients, and external partners
• Prepare, review, and reconcile executive expense reports and corporate credit card statements. Audit credit card activity to ensure accuracy, appropriate coding, policy compliance, and timely reconciliation. Assist with budget tracking, financial reporting, invoice processing, and vendor management while maintaining accurate financial documentation
• Coordinate operations across multiple residences, managing travel calendars, property maintenance, renovation and construction projects, and real estate transactions
• Provide translation services from English to Spanish and vice versa with international residential projects

Qualifications

• Required: Bachelor’s Degree
• Required: Bilingual Spanish – Read, Write & Speak
• Required: Prior work-related experience supporting senior executives and family for both business and personal matters
• Required: Extensive experience reviewing corporate credit card statements, preparing executive expense reports, budgeting, and financial reconciliation utilizing accounting software systems
• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint, and Word
• Experience with ERP, accounting, and expense management systems such as NetSuite is preferred

Required Skills

• Executive partnership and leadership support
• Personal executive support and lifestyle management
• Financial management, credit card reconciliation, and expense reporting
• Strategic planning and project coordination
• Operational excellence and process improvement
• Budget administration
• Organizational and time management
• Communication and relationship building
• Confidentiality and sound judgment
• Adaptability, initiative, and accountability

Equal Opportunity Statement
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
NuDevco Investments is an Equal Opportunity Employer.