Corporate Services Coordinator

Allied-Fire-Protection,-Lp; Pearland (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

Allied-Fire-Protection, Lp is seeking a Corporate Services Coordinator to provide high-level HR administrative support across onboarding, background checks, reporting and HR operations in Pearland, TX. The role requires meticulous organization and the ability to manage multiple priorities for a growing multi-location workforce.

The ideal candidate has 5+ years of administrative experience, with HR, payroll or benefits exposure preferred, and a HS diploma or GED (Bachelor’s degree preferred).

Qualifications

• High School diploma or GED required; Bachelor’s degree preferred.
• Minimum 5 years of administrative experience; HR/payroll/benefits exposure preferred.
• Ability to multi-task and manage competing priorities with discretion.

Responsibilities

• Support background checks and drug screening processes, ensuring compliance.
• Assist with onboarding, orientation, scheduling, and documentation.
• Coordinate HR administration, including data entry, records, and SOPs.
• Generate recurring HR reports and track onboarding metrics.
• Plan company events and engagement activities across locations.

Skills

Confidentiality

Communication skills

Attention to detail

Organizational skills

Microsoft Office proficiency

PDF creation

Valid state driver’s license

Education

High School Diploma or GED

Bachelor’s degree preferred

Tools

Microsoft Word

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Pearland, TX, US

30+ days ago Requisition ID: 1563

CORPORATE SERVICES COORDINATOR

JOB DESCRIPTION

Position Summary

The Human Resources Coordinator provides high-level administrative support across core HR functions, ensuring efficient, compliant, and consistent execution of processes. This role serves as a key operational partner to the HR team, supporting onboarding, background screening, HR reporting, safety administration, and company-wide initiatives. The position requires strong attention to detail, organization, and the ability to manage multiple priorities across a growing, multi-location workforce.

Key Responsibilities

• Background Checks & Drug Screening
  • Serve as backup support for background check and drug screening processes
  • Coordinate pre-employment screenings, ensuring timely completion and compliance with company policies and state regulations
  • Track results, **escalate issues as needed**, and maintain appropriate documentation
• Onboarding & Orientation Support
  • Assist with new hire onboarding processes, including scheduling, communication, and documentation completion
  • Support new hire orientation sessions and ensure a positive, organized onboarding experience
  • Coordinate with hiring managers and internal teams to ensure readiness for new employees
  • Backup for new hire bags and apparel tracking with requesting orders prior to needs

Additional Responsibilities

• HR Administration & Coordination
  • Back-up for hotel and travel booking, including Per Diem and license processing
  • Provide day-to-day administrative support to the HR team, including document management, data entry, and process tracking
  • Maintain accurate employee records in HR systems and ensure data integrity across platforms
  • Support HR workflows, including personnel changes, transfers, and employment verifications
  • Assist in maintaining SOPs, templates, and HR documentation as a single source of truth
• HR Reporting & Data Tracking
  • Generate and maintain recurring HR reports (headcount, turnover, onboarding metrics, etc.)
  • Assist in tracking key HR metrics and compiling data for leadership reporting
  • Ensure accuracy and timeliness of HR data used for decision-making
• Event Planning & Team Member Engagement
  • Assist in planning and coordinating company events, meetings, and team member engagement initiatives across all locations
  • Support logistics, communication, and execution of internal events and programs
  • Partner with HR leadership to promote culture and engagement initiatives

Knowledge :

• High School diploma or GED is required; Bachelor’s degree is preferred
• Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred
• Ability to multi-task and manage competing priorities

Work Experience:

• Minimum of 5 years Administrative experience; Experience in Human Resources, Payroll or Benefits is preferred

Skills and Competencies:

• High degree of confidentiality
• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products including Word and Excel
• Proficient in PDF creation
• Must have valid state driver's license and good driving record

Physical Requirements

• 100% Office Setting, including sitting, some bending, some lifting, walking and viewing