Executive & Personal Assistant to the Founder

Sarway Team at Douglas Elliman; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Sarway Group, a New York City luxury real estate firm, is seeking a resourceful Executive & Personal Assistant to support the founder. This position blends executive support, project coordination, and personal logistics.

The successful candidate will anticipate needs, exercise sound judgment, and ensure priorities move forward with consistent follow-through. Working closely with the founder and the operations, research, creative, and brokerage teams, this person will help maintain an organized,

Qualifications

• Initiative, reliability, discretion, and strong attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace and spreadsheets.
• Experience in executive support, operations, hospitality, or project coordination.
• Real estate experience is helpful but not required; ownership mindset is valued.

Responsibilities

• Executive coordination: manage founder’s calendar, travel, and meeting logistics.
• Meeting prep and follow-through: assemble materials, coordinate agendas, document commitments.
• Correspondence: handle routine writing, organize requests, surface items with context.
• Team and project coordination: work with internal/external partners to move projects forward.
• Personal logistics: coordinate appointments, reservations, travel, errands and vendor arrangements.
• Process improvement: identify ways to simplify recurring work and adopt approved tech.

Skills

Executive support

Project coordination

Discretion

Attention to detail

Communication

Tools

Google Workspace

Spreadsheets

Job description

Sarway Group is seeking a resourceful, highly organized Executive & Personal Assistant to support the founder of a New York City luxury real estate firm.

This position combines executive support, project coordination, and selected personal logistics. The successful candidate will anticipate needs, exercise sound judgment, and ensure priorities move forward with consistent follow-through.

Working closely with the founder and the operations, research, creative, and brokerage teams, this person will help maintain an organized, responsive, and professional working environment. The role offers exposure to business operations and client relationships, with opportunities for greater responsibility as trust and experience develop.

Key Responsibilities

• Executive coordination: Manage the founder’s calendar, appointments, travel, and meeting logistics. Protect priorities, resolve scheduling conflicts, and maintain realistic preparation and travel time.
• Meeting preparation and follow-through: Assemble briefing materials, coordinate agendas, document commitments, and ensure agreed next steps reach the appropriate person and are completed.
• Correspondence and communication: Handle approved routine correspondence, prepare drafts, organize incoming requests, and surface matters requiring the founder’s attention with clear context and recommendations.
• Team and project coordination: Work with internal team members and external partners to obtain information, track deliverables, and move selected projects forward without duplicating existing processes.
• Personal logistics: Coordinate selected appointments, reservations, travel, errands, and vendor arrangements with discretion and within established guidelines.
• Process improvement: Identify opportunities to simplify recurring work, improve organization, and use approved technology effectively.

Qualifications and Attributes

We are looking for someone who demonstrates initiative, reliability, discretion, and strong attention to detail. The ability to prioritize, communicate clearly, and follow through independently is essential.

Candidates should have excellent written and verbal communication skills, proficiency in Google Workspace and spreadsheets, and confidence learning new systems. Experience using AI tools responsibly, including verifying outputs and protecting confidential information, is valued.

Relevant experience may include executive support, operations, hospitality, project coordination, or another position requiring organization and judgment. Real estate experience is helpful but not required. We welcome candidates who can demonstrate ownership and capability, regardless of their particular career path.

The right candidate is comfortable with both routine responsibilities and unfamiliar challenges, responds well to feedback, and recognizes when to act independently and when to elevate a decision.