Executive Personal Assistant

Harbour; Los Angeles (CA); On-site; USD 70,000 - 85,000; Full time

Job summary

An established industry player in luxury outdoor furniture is seeking an Executive/Personal Assistant to the CEO. This pivotal role involves managing the CEO's professional and personal schedules, ensuring seamless communication with stakeholders, and maintaining discretion while handling confidential information. The ideal candidate will possess exceptional organizational skills, a proactive mindset, and the ability to thrive in a fast-paced environment. Join a dynamic team where your contributions will significantly impact the CEO's vision and goals, and enjoy a collaborative work atmosphere that values your expertise.

Benefits

Competitive salary

Benefits package

Collaborative work environment

Opportunity to impact CEO's vision

Qualifications

• 3-5 years of experience as a Personal or Executive Assistant.
• Bachelor's degree preferred in Business Administration.

Responsibilities

• Manage the CEO’s calendar and schedule appointments.
• Handle correspondence and maintain important documents.
• Anticipate the needs of the CEO proactively.

Skills

Organizational Skills

Communication Skills

Discretion

Microsoft Office Suite

Problem Solving

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office Suite

Project Management Tools

Job description

Get AI-powered advice on this job and more exclusive features.

Since 1976, Harbour has been synonymous with luxury outdoor furniture. Born in Australia and now based in the US, we’re a global leader in luxury outdoor design.

Job Summary

As the Executive / Personal Assistant to the CEO, you will play a pivotal role in managing their professional and personal schedules, handling confidential information, and acting as a reliable point of contact for internal and external stakeholders. This position requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize documents, presentations, and reports for meetings.
• Coordinate and facilitate communication between the CEO and internal/external stakeholders.

Administrative Duties

• Handle correspondence, including drafting emails, letters, and memos.
• Maintain and organize records, files, and important documents.
• Oversee expense reporting, invoicing, and budgeting tasks.

Personal Support

• Manage personal tasks such as scheduling appointments, making reservations, and handling errands.
• Coordinate personal travel and events.
• Ensure the CEO’s personal obligations are balanced with professional commitments.

Problem Solving and Proactivity

• Anticipate the needs of the CEO and address them proactively.
• Handle ad hoc requests and resolve issues with minimal supervision.
• Identify opportunities to improve workflows and increase efficiency.

Qualifications

Education & Experience:

• Bachelor’s degree in Business Administration or a related field preferred.
• 3-5+ years of experience as a Personal or Executive Assistant, preferably in a similar industry.

Skills and Attributes:

• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• High level of discretion and professionalism when handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and project management tools.
• Familiarity with real estate terminology and project management is an advantage.
• Problem-solving mindset and the ability to work under pressure in a fast-paced environment.

What We Offer

• Competitive salary and benefits package.
• A dynamic and collaborative work environment.
• The chance to make a meaningful impact by supporting the CEO’s vision and goals.

How to Apply

If you are an organized, proactive, and detail-oriented professional who thrives in a fast-paced environment, we would love to hear from you!

Harbour is an Equal Opportunity Employer.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Furniture and Home Furnishings Manufacturing

Referrals increase your chances of interviewing at Harbour by 2x

Sign in to set job alerts for “Personal Assistant” roles.

Beverly Hills, CA $20.00-$22.00 5 months ago

Beverly Hills, CA $20.00-$22.00 3 months ago

Personal Styling Assistant - Beverly Hills

Los Angeles, CA $70,000.00-$85,000.00 2 weeks ago

Personal Assistant, Apollo Family Support Program

Personal Assistant (Luxury Fashion - Supporting CEO)

West Hollywood, CA $85,000.00-$100,000.00 1 day ago

Executive/Personal Assistant for High Profile Entertainment Executive

Los Angeles, CA $70,000.00-$85,000.00 3 weeks ago

Executive Assistant to the Managing Partner

Executive Assistant to Co-Founder, President & Head of Production

West Hollywood, CA $115,000.00-$130,000.00 2 months ago

Executive/Personal Assistant to Hotel Developer

Office Manager/Executive Assistant - Private Equity - Los Angeles

Culver City, CA $85,000.00-$100,000.00 1 week ago

Manhattan Beach, CA $70,000.00-$90,000.00 7 months ago

Part-time Personal Assistant to Husband in Young Family

Santa Monica, CA $100,000.00-$125,000.00 3 weeks ago

Los Angeles Metropolitan Area 3 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.