Executive & Personal Assistant to CEO — Startup Ops Lead

Opal; Los Angeles (CA); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Benefits

Job summary

Opal in Los Angeles is seeking an Executive + Personal Assistant to the CEO who will own payroll, HR, vendors, investor reporting, and personal logistics. This is an in-person role in a seed-stage fintech growing fast.

You won't just manage calendars; you'll drive critical ops, software access, and file organization. The right candidate is highly organized, discreet, and able to own tasks from start to finish with warmth with candidates, vendors, and investors.

Qualifications

• Experience as EA/PA/office manager at a startup or for a founder
• You're highly organized and discreet
• Ability to own tasks end-to-end and follow through
• Strong communication with candidates, vendors, and investors

Responsibilities

• Run payroll, benefits, and severance
• Handle hiring and offboarding paperwork: offer letters, NDAs, confidentiality, non-disparagement
• Track referral payouts and ensure timely payments
• Collect receipts monthly
• Send invoices and forward bills to bill pay
• Track tools and seats; cut what isn’t needed
• Prepare investor reports
• Manage software access: onboarding/offboarding
• Keep Google Drive organized and searchable
• Write and maintain SOPs and documentation
• Run the office: snacks, internet, supplies
• Manage CEO calendar and email
• Book travel, hotels, and dinners
• Handle personal appointments and refills
• Manage cleaners for office and home
• Own small one-off tasks and close them without follow-up

Job description

Opal in Los Angeles is seeking an Executive + Personal Assistant to the CEO who will own payroll, HR, vendors, investor reporting, and personal logistics. This is an in-person role in a seed-stage fintech growing fast.

You won't just manage calendars; you'll drive critical ops, software access, and file organization. The right candidate is highly organized, discreet, and able to own tasks from start to finish with warmth with candidates, vendors, and investors.