Executive / Personal Assistant & Office Manager

Transworld Business Advisors Phoenix; Avondale (AZ); On-site; USD 52,000 - 70,000; Full time

Job summary

Transworld Business Advisors Phoenix seeks a full-time Executive / Personal Assistant & Office Manager to be based on-site in Avondale, AZ. You will manage calendars, arrange travel, prepare correspondence, and support leadership to maintain productivity.

Responsibilities include organizing office systems, handling clerical tasks, managing supplies and vendor relationships, and serving as a key communication point for internal and external contacts, ensuring smooth operations and confidential

Qualifications

• Experience delivering executive support to leaders in a professional setting.
• Strong communication with clients, partners and team members.
• Diary management, scheduling, and travel coordination experience.
• Reliable clerical skills and attention to detail.

Responsibilities

• Provide high-level executive administrative support to leadership.
• Manage calendars, schedule meetings, and handle travel arrangements.
• Prepare correspondence and documents; maintain office systems.
• Oversee clerical tasks, supplies, and vendor relationships.

Skills

Personal Assistance

Executive Administrative Assistance

Diary Management

Scheduling

Office Organization

Education

Relevant education or training

Tools

Office productivity tools

Job description

Company Description Transworld Business Advisors is a premier business sales and franchise consulting firm, supporting business owners in achieving their goals. The team focuses on clear communication, hands-on accessibility, and consistent follow-up to help sellers secure the best possible value for their businesses. The company recognizes business ownership as a path to building wealth and greater control over one’s future, and aims to create positive experiences for both buyers and sellers. As a leading U.S. firm and worldwide franchisor, Transworld Business Advisors offers a trusted, professional environment where team members contribute directly to successful transactions.

Role Description This full-time Executive / Personal Assistant & Office Manager role is an on-site position based in Avondale, AZ. The role involves providing high-level executive administrative support, including managing calendars, scheduling meetings, handling travel arrangements, and preparing correspondence and documents. Daily responsibilities include organizing and maintaining office systems, overseeing clerical tasks, managing supplies and vendor relationships, and ensuring efficient office operations. The role also requires serving as a key communication point for internal and external contacts, coordinating follow-ups, and supporting personal assistance needs for leadership to help maintain productivity and organization.

Qualifications

• Candidates should possess strong Personal Assistance and Executive Administrative Assistance skills to support leadership in both business and personal tasks.
• Candidates should possess effective Communication skills to interact professionally with clients, partners, and team members.
• Candidates should possess solid Diary Management and scheduling skills to coordinate appointments, meetings, and travel.
• Candidates should possess reliable Clerical Skills, including filing, data entry, document preparation, and office organization.
• Strong organizational and time management abilities, with attention to detail and the capacity to handle multiple priorities.
• Proficiency with office productivity tools and software (e.g., email, calendars, word processing, spreadsheets).
• Professional demeanor, discretion with confidential information, and a customer service–oriented approach.
• Previous experience in an administrative, executive assistant, or office management role; relevant education or training is beneficial.