Executive & Personal Assistant - Hybrid (Legal Firm)

Vogelzang Law; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k matching

Paid time off

Gym membership

Employee assistance program

Professional development opportunities

Collaborative work environment

Job summary

Vogelzang Law, a mid-sized plaintiff’s firm, seeks a Personal Assistant to support our team in downtown Chicago. This full-time, hybrid role supports the Executive Director and Lead Counsel with calendars, meetings, travel, and executive correspondence while coordinating personal scheduling and household logistics.

The PA will handle bills and expenses, process reports, and assist with office operations to enhance efficiency.

Qualifications

• Bachelor's degree from a four-year college.
• Previous Personal Assistant experience, preferably in a legal setting.
• Experience with Salesforce is preferred, but not required.

Responsibilities

• Provide administrative support to the Executive Director and Lead Counsel, including scheduling and calendars.
• Meet with executives to review calendars, travel, and project updates, resolving conflicts.
• Manage incoming correspondence by email and phone, prioritizing and responding as needed.
• Oversee the operations of multiple properties and coordinate household staff and vendors.
• Schedule personal appointments and coordinate travel for family, schools, and activities.
• Handle financial administration for personal accounts and process expense reports.
• Support office management and other duties to improve operations.

Skills

Calendar management

Executive support

Travel planning

Email & communications

Relationship management

Education

Bachelor's degree

Tools

Salesforce

Job description

Vogelzang Law, a mid-sized plaintiff’s firm, seeks a Personal Assistant to support our team in downtown Chicago. This full-time, hybrid role supports the Executive Director and Lead Counsel with calendars, meetings, travel, and executive correspondence while coordinating personal scheduling and household logistics.

The PA will handle bills and expenses, process reports, and assist with office operations to enhance efficiency.