Personal Assistant

Vogelzang Law; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

401k matching

Paid time off

Gym membership

Employee assistance program

Professional development opportunities

Collaborative work environment

Job summary

Vogelzang Law, a mid-sized plaintiff’s firm, seeks a Personal Assistant to support our team in downtown Chicago. This full-time, hybrid role supports the Executive Director and Lead Counsel with calendars, meetings, travel, and executive correspondence while coordinating personal scheduling and household logistics.

The PA will handle bills and expenses, process reports, and assist with office operations to enhance efficiency.

Qualifications

• Bachelor's degree from a four-year college.
• Previous Personal Assistant experience, preferably in a legal setting.
• Experience with Salesforce is preferred, but not required.

Responsibilities

• Provide administrative support to the Executive Director and Lead Counsel, including scheduling and calendars.
• Meet with executives to review calendars, travel, and project updates, resolving conflicts.
• Manage incoming correspondence by email and phone, prioritizing and responding as needed.
• Oversee the operations of multiple properties and coordinate household staff and vendors.
• Schedule personal appointments and coordinate travel for family, schools, and activities.
• Handle financial administration for personal accounts and process expense reports.
• Support office management and other duties to improve operations.

Skills

Calendar management

Executive support

Travel planning

Email & communications

Relationship management

Education

Bachelor's degree

Tools

Salesforce

Job description

Vogelzang Law, a mid-sized plaintiff’s law firm in downtown Chicago, is seeking a Personal Assistant to support our team. With over 20 years of experience in mesothelioma and asbestos litigation, we have the specialized knowledge and resources needed to litigate complicated cases and the compassion to advocate wholeheartedly for our clients.

This is a full-time, hybrid position with a competitive salary and comprehensive benefits package. The Personal Assistant will work three days per week in our office in downtown Chicago and will perform two days of remote work per week.

• Provide administrative support to the Executive Director and Lead Counsel as needed, including scheduling meetings, managing calendars, and organizing travel.
• Daily and weekly meetings with executives to review calendars, project updates, personal scheduling, and travel plans, proactively identifying and resolving potential conflicts.
• Manage incoming correspondence, including emails and phone calls, prioritizing and responding as needed.
• Supervise the operations of multiple properties (primary, vacation, and rental homes), managing household staff, deliveries, contractors, vendors, and maintenance services.
• Coordinate and schedule personal appointments such as fitness, medical, wellness, and beauty, along with overseeing family members calendar and travel, acting as primary liaison with schools and extracurricular organizations.
• Perform financial administration for personal accounts (assisting with bills, insurance policies, tax obligations, credit cards, etc.).
• Process expense reports for the main company credit card, as well as for the Executive Director and Lead Counsel.
• Perform other administrative tasks, including office management, as required to support and enhance the firm's operations.
• Other duties and responsibilities as assigned.

Qualifications

• Bachelor's degree from a four-year college with an excellent academic background.
• Previous experience as a Personal Assistant, preferably in a legal setting.
• Experience with Salesforce is preferred, but not required.

Benefits Package (Subject to Elections and Eligibility)

• 401k Retirement Plan (Competitive Matching and Vesting Schedule).
• Paid Time Off, Paid Sick Leave and Flexible Work Arrangements.
• Complimentary Gym Membership.
• Employee Assistance Program.
• Opportunities for professional development and career advancement.
• A supportive and collaborative work environment along with the opportunity to make a meaningful impact on the efficiency of our legal operations.

EEO Statement

Vogelzang Law is an equal opportunity employer and welcomes applicants from all backgrounds. All employment decisions at VL are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate.