Executive Assistant to C Suite Executive - Dallas, TX

Quay Group; Town of Texas (WI); On-site; USD 110,000 - 150,000; Full time

Job summary

Quay Group in Dallas, Texas is seeking a Senior Executive Assistant to support a C-suite executive in a fast-paced, high-trust environment. The role demands exceptional organization, proactive anticipation of needs, and discreet handling of sensitive information.

The successful candidate will manage an intricate calendar, coordinate domestic and international travel, and serve as a trusted partner to the executive, coordinating with investors and internal stakeholders.

Qualifications

• 7+ years of high-level Executive Assistant experience.
• Experience supporting C-suite, Partner, CIO or equivalent senior leadership.
• Strong academic background; bachelor’s degree preferred.
• Exceptional organizational skills and meticulous attention to detail.
• Outstanding calendar and travel management capabilities.
• Strong written and verbal communication skills.
• Confidence interacting with senior executives and external stakeholders.
• Excellent judgment and the ability to prioritize independently.
• Highly proactive approach and ability to stay two steps ahead.
• Absolute discretion, integrity and professionalism.

Responsibilities

• Take complete ownership of a complex, high-volume and evolving executive calendar.
• Prioritize meetings and commitments, protecting the executive's time and ensuring preparation.
• Coordinate sophisticated domestic and international business travel.
• Prepare the executive for meetings with agendas and materials.
• Attend meetings, take notes and capture follow-up actions.
• Track ongoing projects, priorities and deliverables.
• Coordinate with senior executives, investors and internal stakeholders.
• Proactively resolve issues before they reach the executive.
• Prepare correspondence, documents, presentations and spreadsheets; handle sensitive information.
• Provide limited personal administrative support as needed.
• Collaborate with the wider Executive Assistant team.

Skills

Executive support

C-suite access

Calendar management

Travel coordination

Stakeholder management

Discretion

Proactive

Outlook

Excel

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Senior Executive Assistant to C Suite Executive - Dallas, TX

Salary: DOE – Flexibility for an exceptional candidate

Schedule: Full-time, on-site

Quay Group is partnering with a highly successful, established investment firm in Dallas to appoint an exceptional Senior Executive Assistant to support a C Suite Executive.

This is a high-trust, high-visibility position supporting an extremely senior investment executive in a sophisticated, fast-paced environment.

We are looking for an EA who is exceptionally organized, intellectually sharp, polished, and proactive. The successful candidate will be someone who naturally anticipates what is coming next, exercises excellent judgment, and takes complete ownership of ensuring their executive's professional life runs seamlessly.

This is not simply a calendar and travel role. The EA will act as a trusted partner to the executive, keeping priorities, meetings, travel, projects, and follow-up organized and moving forward.

Key Responsibilities

• Take complete ownership of a complex, high-volume and constantly evolving executive calendar
• Prioritize meetings and commitments effectively, protecting the executive's time and ensuring appropriate preparation
• Coordinate sophisticated domestic and international business travel
• Prepare the executive for meetings, including agendas, materials and relevant information
• Attend meetings when required, take detailed notes and ensure action items are captured and followed through
• Track ongoing projects, priorities and deliverables
• Coordinate closely with senior executives, investors, intermediaries and internal stakeholders
• Anticipate requirements and proactively resolve issues before they reach the executive
• Prepare correspondence, documents, presentations and spreadsheets as requiredHandle highly sensitive business and personal information with absolute discretion
• Provide a limited degree of personal administrative support where required
• Work collaboratively with the firm's wider Executive Assistant team

Candidate Profile

We are looking for an experienced, career Executive Assistant who has supported senior executives within a highly demanding professional environment.

Candidates coming from hedge funds, private equity, investments, asset management, investment banking or other sophisticated financial services environments will be particularly relevant.

You will ideally offer:

• 7+ years of high-level Executive Assistant experience
• Experience supporting C-suite, Partner, CIO, investment professional or equivalent senior leadership
• A strong academic background; bachelor's degree preferred
• Exceptional organizational skills and meticulous attention to detail
• Outstanding calendar and travel management capabilities
• Strong written and verbal communication skills
• Confidence interacting with senior executives and high-level external stakeholders
• Excellent judgment and the ability to prioritize independently
• A highly proactive approach – someone who genuinely stays two steps ahead
• Strong Microsoft Office skills, particularly Outlook and Excel
• Absolute discretion, integrity and professionalism