Executive & Personal Assistant: Calendar, Travel, Admin

Cantrell Consulting; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Cantrell Consulting is seeking an organized Office/Personal Assistant to support the President and staff. The role requires handling calendars, emails, travel, and document prep with discretion and professionalism.

The ideal candidate will be detail-oriented, able to multitask, and competent in Microsoft Office and Zoom, with strong written and verbal communication and the ability to work both independently and as part of a team. Afternoon availability is preferred.

Qualifications

• Must speak proper English and have good common sense.
• Self-starter who organizes files, contacts, etc., without being asked.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Suite and Zoom.
• Excellent written and verbal communication skills. Must be able to work with numbers.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong attention to detail with a commitment to producing high-quality work.
• Ability to work independently as well as collaboratively within a team environment.
• Experience in the legal field, insurance industry or banking is a bonus!

Responsibilities

• Provide executive administrative support, including managing calendars and scheduling appointments.
• Manage incoming calls and emails with professionalism.
• Transcribe meeting notes and prepare documents as needed.
• Perform data entry tasks accurately and efficiently.
• Maintain organized digital filing systems for documents and records.
• Manage travel arrangements and itinerary.
• Assist in the preparation of reports and presentations using Microsoft and Google Suite.
• Exhibit excellent phone and written etiquette while handling calls and emails.
• Keep the office tidy.
• Run errands. Example: Pickup dry cleaning. Go to the store for supplies.
• Pick up children from school. After school childcare a couple days a week.

Skills

Organizational skills

Prioritization

Communication

Confidentiality

Attention to detail

Independent work

Teamwork

Legal experience

Insurance industry

Banking experience

Tools

Microsoft Office

Zoom

Job description

Cantrell Consulting is seeking an organized Office/Personal Assistant to support the President and staff. The role requires handling calendars, emails, travel, and document prep with discretion and professionalism.

The ideal candidate will be detail-oriented, able to multitask, and competent in Microsoft Office and Zoom, with strong written and verbal communication and the ability to work both independently and as part of a team. Afternoon availability is preferred.