Executive & Personal Assistant: Calendar, Ops, Travel

ZipApply; Marietta (GA); On-site; USD 108,000 - 132,000; Full time

Benefits offered by this job

Full benefits

Job summary

ZipApply in Marietta, GA seeks an Executive Assistant/Personal Assistant to manage a demanding executive calendar, prepare meetings, and handle correspondence with precision.

The role spans cross-entity operations, light bookkeeping, vendor relations, event planning, and home management, including travel arrangements and philanthropic involvement. A proactive, organized, and dependable professional is essential.

Qualifications

• Reliability and accountability with high professional standards.
• Proactive, organized, and able to build structure.
• Discreet support across executive and home operations.

Responsibilities

• Full executive calendar management, prioritizing and rescheduling as needed.
• Handle correspondence, meeting prep, agendas, follow-ups, and deadlines.
• Assist with operational projects across multiple entities.
• Track invoices, payables, expenses, renewals, and recurring obligations.
• Light bookkeeping familiarity (QuickBooks/Acumatica).
• Manage relationships with vendors, partners, and civic orgs.
• Support philanthropic, nonprofit, and charity initiatives.
• Prepare presentations, reports, and communications for the executive.
• Coordinate home needs, vendors, and household calendar.
• Book domestic and international travel and lodging.
• Oversee house services and manage deliveries and returns.
• Support family remotely when travelers are out of state.
• Provide daily reporting and outline tomorrow's plan.

Skills

Dependable

Proactive

Organized

Attention to detail

Professionalism

Communication

Tools

QuickBooks

Acumatica

Job description

ZipApply in Marietta, GA seeks an Executive Assistant/Personal Assistant to manage a demanding executive calendar, prepare meetings, and handle correspondence with precision.

The role spans cross-entity operations, light bookkeeping, vendor relations, event planning, and home management, including travel arrangements and philanthropic involvement. A proactive, organized, and dependable professional is essential.