Executive Personal Assistant - Bilingual (Remote)

White Circle; United States; Remote; USD 65,000 - 95,000; Full time

Benefits offered by this job

Equity

Flexible time off

Language lessons

Learning & development

Hardware & tools

Job summary

White Circle, an AI safety company, is seeking a highly organized Personal Assistant to own administrative, logistical, and personal tasks. You will manage calendars, coordinate travel, handle paperwork, appointments, and everyday errands with minimal supervision.

This hands-on role requires fluent English and French, sharp prioritization, rapide decision-making, and reliability. You will research services, book reservations, and streamline operations across diverse areas while working

Qualifications

• Fluent English and French required.
• Highly responsive and reliable in fast-changing priorities.
• Comfortable with ambiguity and self-directed work.
• Able to make independent decisions with minimal instructions.
• Strong communication and exceptional organizational skills.

Responsibilities

• Coordinate meetings, calendars, and inboxes.
• Handle travel planning (flights, hotels, logistics).
• Research and compare services, products, etc.
• Book reservations, appointments, and meetings.
• Handle operational and administrative tasks quickly and independently.
• Organise information and summarise options clearly.
• Help reduce day-to-day operational friction across a wide variety of areas.

Skills

Calendar management

Travel planning

Research services

Appointment booking

Administrative tasks

Information organisation

Async work

Proactive

Tools

AI tools

Productivity software

Job description

White Circle, an AI safety company, is seeking a highly organized Personal Assistant to own administrative, logistical, and personal tasks. You will manage calendars, coordinate travel, handle paperwork, appointments, and everyday errands with minimal supervision.

This hands-on role requires fluent English and French, sharp prioritization, rapide decision-making, and reliability. You will research services, book reservations, and streamline operations across diverse areas while working