Executive/Personal Assistant

Indeck Power Equipment Company; Wheeling (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

Indeck Power Equipment Company in Wheeling, IL is seeking an Executive/Personal Assistant to support the President/CEO in a full-time, in-office role. The position requires exceptional organizational skills, strong problem-solving abilities, and meticulous attention to deadlines.

Responsibilities include calendar management, travel planning, correspondence handling, greeting visitors and coordinating meetings.

Qualifications

• Must have 3–5+ years experience as an Executive/Personal Assistant.
• Proficient in MS Word, Excel, Outlook and the Internet; PowerPoint a plus.
• Excellent verbal and written communication skills; professional appearance and telephone manner.

Responsibilities

• Answer and screen telephone calls and arrange conference calls.
• Maintain calendar, deadlines and schedule for executive.
• Prepare outgoing mail and correspondence, including email, FedEx and faxes.
• Provide additional personal support as needed.
• Arrange and coordinate travel schedules and reservations.
• Office/personal related errands.
• Coordinate and arrange meetings, guest luncheons, and presentations.
• Greet scheduled visitors.
• Draft routine correspondence and maintain necessary files of all correspondence.
• Back up receptionist duties.
• Back up assistance in preparation of sales/rental quotes.
• May be required to perform other duties as requested, directed or assigned.

Skills

MS Word

Excel

Outlook

PowerPoint

Verbal communication

Written communication

Professional appearance

English

Detail oriented

Integrity & confidentiality

Organizational skills

Time management

Analytical skills

Problem solving

Interpersonal skills

Typing speed 60-75 wpm

Education

Associate's degree or equivalent

Job description

Indeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full time Executive/Personal Assistant to support the President/CEO. This is a full time, in-office position based out of the Wheeling, IL Office.

Position Summary

Provide Administrative and Personal Support to the President/CEO. Must have excellent problem solving skills, high attention to detail and great at prioritizing deadlines and tasks as this is busy role.

Essential Duties And Responsibilities

• Answer and screen telephone calls and arrange conference calls.
• Maintain calendar, deadlines and schedule for executive.
• Prepare outgoing mail and correspondence, including email, FedEx and faxes.
• Provide additional personal support as needed.
• Arrange and coordinate travel schedules and reservations.
• Office/personal related errands.
• Coordinate and arrange meetings, guest luncheons, and presentations.
• Greet scheduled visitors.
• Draft routine correspondence and maintain necessary files of all correspondence.
• Back up receptionist duties.
• Back up assistance in preparation of sales/rental quotes.
• May be required to perform other duties as requested, directed or assigned.

Education And Experience

• Business school, Associate's degree or equivalent is required.
• 3-5+ years experience as an Executive/Personal Assistant.

Job Knowledge, Skills And Abilities

• Must be proficient in MS Word, Excel, Outlook and the Internet. Power Point a plus.
• Excellent verbal and written communication skills required.
• A professional appearance and telephone manner are essential.
• Must have good command of the English language, oral and written.
• Must have good detail oriented and ability to proof-read.
• High degree of integrity and the ability to recognize the requirements of confidentiality.
• Excellent organizational, time management, analytical and problem-solving skills.
• Highly flexible and adaptable to constantly changing priorities.
• Excellent interpersonal skills - possess a positive mental attitude.
• Must be able to type 60-75 wpm.