Executive Personal Assistant

White Sea; Town of Tonawanda (NY); Hybrid; USD 34,440 - 48,216; Part time

Job summary

A respected healthcare support organization is seeking a part-time Executive Personal Assistant to provide high-level administrative support. The ideal candidate will manage calendars, schedule meetings, and handle correspondence while supporting a physician executive. Strong organizational and communication skills are essential, along with prior experience in a healthcare setting. Familiarity with office productivity tools is advantageous. This role allows for remote work but requires occasional on-site meetings.

Qualifications

• Proven expertise in Personal Assistance and Executive Administrative Assistance.
• Prior experience in a healthcare/medical setting.
• Strong organizational and diary management skills.

Responsibilities

• Provide high-level administrative support including scheduling meetings.
• Manage calendars and handle correspondence.
• Coordinate personal and professional priorities for the executive.

Skills

Personal Assistance

Communication

Organizational skills

Clerical Skills

Attention to detail

Education

Associates or Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Job description

White Sea, Ltd. specializes in providing customized support for organizations, focusing on project execution, operations, and business strategy to drive success. With over 60 years of combined experience in healthcare, engineering, foundation work, and hospital administration, White Sea delivers tailored solutions and exceptional service to its clients. Based in the Buffalo-Niagara Falls area, White Sea is composed of a dedicated team of subject matter experts who bring clients strategic insights, process optimization, and comprehensive lifecycle solutions. Whether navigating a complex challenge or enhancing efficiency, White Sea is committed to guiding partners toward stability and profitability.

Role Description

This is a part-time role for an Executive Personal Assistant based in the Buffalo-Niagara Falls area.

The Executive Personal Assistant will provide high-level administrative support, including scheduling meetings, managing calendars, handling correspondence, overseeing daily tasks, and coordinating personal and professional priorities. Additional responsibilities will include maintaining organization, managing documentation, and providing clerical assistance as necessary to ensure the executive can focus on strategic objectives. The role will focus on supporting a physician executive who balances multiple clinical and leadership roles.

The role may often be performed remotely, however, there will be on-site meetings required from time to time.

Qualifications

• Proven expertise in Personal Assistance and Executive Administrative Assistance
• Prior experience in a healthcare/medical setting
• Strong organizational and diary management skills to handle scheduling and calendar oversight
• Excellent Communication skills for clear and professional interaction with internal and external stakeholders
• Proficiency in Clerical Skills such as record-keeping, documentation, and correspondence
• Ability to manage multiple priorities effectively and maintain confidentiality
• Attention to detail and commitment to delivering high-quality work
• Familiarity with office productivity tools (e.g., Microsoft Office Suite) and scheduling software
• Relevant experience in business, administrative assistance, or project coordination is advantageous
• Associates or Bachelor's degree in Business Administration, Communication, or a related field is preferred