Executive Personal Assistant

Advida; Tampa (FL); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Advida is seeking an Executive Assistant / Personal Assistant to support the founder. This hybrid role combines in-person Sarasota activities with flexible remote elements and room to grow within a fast-growing digital marketing and media company.

You’ll manage calendars, travel, meetings, coordinate projects across marketing, operations, and business initiatives, and leverage AI tools to boost efficiency. Early-career candidates encouraged; opportunity to advance into leadership.

Qualifications

• Extremely organized and detail-oriented.
• Comfortable working in a fast-paced entrepreneurial environment.
• Experience with AI tools and modern software platforms.
• Ability to manage both business and personal scheduling.

Responsibilities

• Manage calendars, appointments, travel coordination.
• Organize meetings, notes, action items, and follow-ups.
• Support office logistics and day-to-day operations.
• Assist with campaigns, assets, and reports.
• Coordinate priorities and advance projects efficiently.
• Use AI tools to automate repetitive tasks.
• Handle local errands and personal scheduling as needed.

Skills

Calendar management

Communication

Multitasking

Tech-savvy

Problem solving

Discretion

Tools

Canva

Google Workspace

Slack

ChatGPT

AI tools

Job description

Executive Assistant / Personal Assistant (Hybrid)

Location: Sarasota, FL

Full-Time | In-Person + Flexible Hybrid Schedule

We are looking for a highly organized, proactive, and resourceful Executive Assistant / Personal Assistant to support the founder of a fast-growing digital marketing and media company.

This is not a traditional corporate EA role. We are looking for someone ambitious, adaptable, tech-savvy, and eager to grow inside a rapidly expanding business. The right person will help manage both business and personal responsibilities while gaining direct exposure to entrepreneurship, digital marketing, operations, paid media, AI tools, and high-level business strategy.

This role is ideal for someone early in their career who wants to learn directly from experienced operators and grow into a larger role over time.

Responsibilities:

Business & Executive Support

• Manage calendars, appointments, scheduling, and travel coordination
• Help organize meetings, notes, action items, and follow-ups
• Assist with office organization, logistics, and day-to-day operational tasks
• Support ongoing projects across marketing, operations, and business initiatives
• Coordinate priorities and help keep projects moving efficiently
• Research tools, vendors, competitors, and business opportunities

Marketing & Operations Support

• Create and organize ad creatives, banners, and campaign assets
• Assist media buyers with campaign setup, creative organization, and launch preparation
• Help manage spreadsheets, reports, and internal workflows
• Use AI tools and software platforms to improve efficiency and automate repetitive tasks
• Assist with creative production and operational coordination as needed

Personal Assistant Responsibilities

• Handle local errands and logistics
• Pick up mail, office supplies, dry cleaning, etc.
• Keep the office stocked with drinks, snacks, and supplies
• Assist with occasional personal scheduling and organization
• Be comfortable helping with both business and personal responsibilities
• Maintain a high level of discretion and professionalism with sensitive information

What We’re Looking For:

• Extremely organized and detail-oriented
• Positive attitude with strong communication skills
• Comfortable moving quickly and handling multiple priorities
• Tech-savvy and eager to learn new systems and tools
• Strong work ethic with a “figure it out” mentality
• Resourceful problem solver who can operate independently
• Highly responsive, dependable, and proactive
• Comfortable operating in a fast-paced entrepreneurial environment where priorities can shift quickly
• Someone who takes ownership and follows through without needing constant direction
• No-ego attitude and willingness to jump in wherever needed
• Comfortable working in-person regularly
• Local to Sarasota or within approximately 30–40 minutes preferred

Preferred Qualifications

• Experience with Canva, Google Workspace, Slack, ChatGPT, or AI tools
• Administrative, assistant, operations, or project coordination experience
• Exposure to digital marketing, paid media, creative production, or social media is a plus
• Comfortable learning new software and platforms quickly

Compensation & Growth

Compensation for this role is expected to fall in the $55,000–$65,000 range depending on experience and fit.

This position offers significant long-term growth potential. The person in this role will work closely with leadership across digital marketing, paid advertising, business operations, media projects, and company growth initiatives. Strong performers may have opportunities to grow into larger operational, project management, marketing, or leadership-focused roles over time.