Executive/Personal Assistant

Mack & Associates, Ltd.; Skokie (IL); On-site; USD 75,000 - 100,000; Full time

Job summary

A prestigious family office in Skokie is seeking an Executive/Personal Assistant to provide high-level administrative and personal support. The role requires a polished professional adept at managing complex schedules, financial tasks, and personal requests, offering a competitive salary and comprehensive benefits.

Benefits

Medical insurance

401(k) plan

Qualifications

• Minimum of 5 years of executive-level support experience.
• Experience with accounting software a plus.
• Exceptional accuracy, discretion, and follow-through.

Responsibilities

• Manage complex calendars and oversee office logistics.
• Process financial transactions and charitable donations.
• Support the principal with high-impact assignments.

Skills

Problem-solving

Communication

Attention to detail

Tools

Microsoft Office Suite

QuickBooks

Sage

Job description

3 days ago Be among the first 25 applicants

Mack & Associates, Ltd. provided pay range

This range is provided by Mack & Associates, Ltd.. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$75,000.00/yr - $100,000.00/yr

A prestigious family office is seeking a sharp, resourceful, and service-oriented Executive/Personal Assistant to support one of its principals. This is a unique opportunity for a polished professional who thrives in a fast-paced environment and enjoys wearing many hats—from financial coordination to personal concierge-level service. The Executive/Personal Assistant will be a trusted right hand, handling a blend of high-level administrative, financial, and personal responsibilities with precision and care. This position offers a competitive salary of $75k-$100K, commensurate with experience, along with a comprehensive benefits package that includes health insurance and a 401(k) plan.

Key Responsibilities of the Executive/Personal Assistant:

• Manage complex calendars, organize key documents, and oversee general office logistics including building requests and day-to-day troubleshooting.
• Anticipate and fulfill personal requests with white-glove service; coordinate family travel, manage sensitive documentation, and handle special projects with finesse.
• Process financial transactions including checks, transfers, and wires for both personal and business needs; manage and track charitable donations with accuracy.
• Support the principal and executive team with high-impact assignments—this could include legal paperwork for in-house attorneys or investment tracking in collaboration with accountants.
• Track investments, loans, and financial activity using spreadsheets and personal accounting software; reconcile bank accounts monthly and help prepare semi-annual personal financial statements.
• Research, analyze, and synthesize information across a variety of personal and professional topics, providing clear summaries to support decision-making.

Requirements of the Executive/Personal Assistant:

• Minimum of 5 years of executive-level support experience
• Proficiency in Microsoft Office Suite; experience with accounting software (e.g., QuickBooks, Sage) a plus
• Outstanding problem-solving abilities and sound judgment
• High level of accuracy, discretion, and follow-through
• Excellent written and verbal communication skills

P-4

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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Inferred from the description for this job

Medical insurance

401(k)

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