Executive Assistant (Remote - OPEN TO ALL U.S. LOCATIONS)

Freddie Mac; Chicago (IL); Remote; USD 70,000 - 85,000; Full time

Job summary

A leading company in professional services seeks an Executive Assistant in Chicago. The role involves managing calendars, travel, and expenses while supporting multiple executives. Candidates should possess solid experience and proficiency in required tools to thrive in a dynamic environment, with opportunities for career advancement.

Benefits

Comprehensive benefits package

Eligible for discretionary bonus

Flexible working hours

Qualifications

• Minimum 5 years' experience as an Executive Assistant or in Business Operations.
• Bachelor's Degree preferred or equivalent experience.
• Proficient in Microsoft Office, Concur, and SharePoint.

Responsibilities

• Manage and coordinate Managing Directors' calendars.
• Handle travel arrangements and prepare expense reports.
• Assist with client invoice processes and attend events.

Skills

Interpersonal skills

Relationship building

Flexibility

Proactive approach

Education

Bachelor's Degree

Tools

Microsoft Office Suite

Concur

SharePoint

Job description

Employer Industry: Professional Services

Why consider this job opportunity:
- Salary up to $85,000 annually
- Eligibility for a discretionary bonus program based on individual and firm performance
- Comprehensive benefits package including healthcare plans, 401(k) retirement plan with employer contributions, and paid time off
- Opportunity for career advancement within a reputable firm
- Dynamic work environment with the chance to support multiple executives and diverse projects
- Flexibility to work additional hours as required to meet project demands

What to Expect (Job Responsibilities):
- Manage and coordinate Managing Directors' calendars efficiently through Outlook
- Handle travel arrangements including planning and booking flights, hotels, and ground transportation
- Prepare and submit expense reports using Concur, ensuring timely reconciliation of corporate credit card transactions
- Assist with client invoice and allocation processes, and review vendor invoices for accurate payment
- Help plan, coordinate, and attend internal or client-facing events as needed

What is Required (Qualifications):
- Minimum of 5 years' experience as an Executive Assistant or in Business Operations, preferably within consulting or professional services
- Bachelor's Degree preferred in a relevant field of study or equivalent experience
- Highly proficient in Microsoft Office Suite, Concur, and SharePoint
- Strong interpersonal and relationship-building skills to support multiple executives
- Demonstrated flexibility and a proactive approach to acquiring new knowledge and adapting to changing priorities

How to Stand Out (Preferred Qualifications):
- Experience in a fast-paced environment with strong project management and time management skills
- Proven track record of meeting deadlines and working efficiently under pressure
- Exceptional written and verbal communication skills with a focus on clarity and confidentiality

#ProfessionalServices #ExecutiveAssistant #CareerOpportunity #CompetitivePay #BenefitsPackage

We prioritize candidate privacy and champion equal-opportunity employment. Central to our mission is our partnership with companies that share this commitment. We aim to foster a fair, transparent, and secure hiring environment for all. If you encounter any employer not adhering to these principles, please bring it to our attention immediately.
We are not the EOR (Employer of Record) for this position. Our role in this specific opportunity is to connect outstanding candidates with a top-tier employer.