Executive Personal Assistant, Chicago, IL (Hybrid) Temporary

THE LARKO GROUP; Chicago (IL); Hybrid; USD 60,000 - 90,000; Full time

Job summary

A prestigious organization is seeking an Executive Personal Assistant for a temporary role in Chicago. The successful candidate will provide high-level support to a busy executive in the entertainment industry, managing both professional and personal tasks. This role requires exceptional organizational skills, discretion, and the ability to thrive in a fast-paced environment. Ideal for a proactive individual with 5+ years of executive support experience.

Qualifications

• 5+ years of experience as a high-level Executive Assistant.
• Strong proficiency in calendar and travel management.
• Ability to manage shifting priorities in a dynamic environment.

Responsibilities

• Provide high-level administrative and personal support to an executive.
• Manage complex calendars and coordinate travel arrangements.
• Handle personal errands and assist with family logistics.

Skills

Organization

Communication

Attention to Detail

Proactivity

Job description

Executive Personal Assistant, Chicago, IL (Hybrid) Temporary

We are seeking a highly organized and adaptable Executive Personal Assistant to provide temporary coverage for a 5-month leave of absence. This exciting opportunity involves supporting a prominent executive in the entertainment industry who divides their time between Chicago, New York, and Los Angeles.

The ideal candidate will have a strong background in executive support, outstanding communication skills, and the ability to navigate a fast-paced, constantly evolving schedule. This role is perfect for someone who thrives in a high-touch, dynamic environment and can manage both professional and personal responsibilities with discretion, poise, and efficiency.

Responsibilities

• Provide high-level personal and administrative support to a busy executive.
• Manage complex and ever-changing calendars across multiple time zones.
• Coordinate private and commercial travel, including flights, accommodation, and ground transportation.
• Run occasional personal errands and manage tasks at the executive’s Chicago residence.
• Assist with family holiday planning, including travel logistics and gift purchasing.
• Handle scheduling for multiple boards and professional commitments.
• Support the executive’s family members with personal travel arrangements and ad hoc tasks.
• Collaborate closely with another executive assistant to ensure seamless support.
• Prepare and send weekly status memos and updates in a consistent, organized format, with exceptional detail.

Ideal Experience

• 5+ years of experience as a high-level Executive Assistant, ideally supporting C-level or high-profile individuals.
• Highly organized, proactive, reliable, and collaborative.
• Quick learner with strong attention to detail and the ability to manage shifting priorities.
• Professional, friendly, and patient demeanor.
• Comfortable working independently and responding to occasional after-hours requests.
• Strong proficiency with complex calendar and travel management.
• Ability to drive and run occasional errands (having a car is strongly preferred).