Executive Personal Assistant

Disciplined Growth Investors; Chicago (IL); On-site; USD 63,000 - 90,000; Full time

Job summary

A leading investment management firm is seeking an Executive Personal Assistant based in Chicago to support its three business partners in both professional and personal matters. This role requires managing schedules and travel while providing strong administrative support with an emphasis on confidentiality and discretion. Ideal candidates will have excellent communication skills and prior experience as an assistant in a professional setting.

Qualifications

• Prior experience in a personal or executive assistant role.
• Strong technical proficiency (Google Workspace, Microsoft Office).
• Excellent communication and interpersonal skills.

Responsibilities

• Manage and maintain calendars and schedules.
• Coordinate appointments and meetings.
• Arrange domestic and international travel.

Skills

Communication

Technical Proficiency

Independence

Discretion

Tools

Google Workspace

Microsoft Office

Job description

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Chicago, IL

30–40 hours per week, flexible/as needed

We are seeking a highly capable and trustworthy Executive Personal Assistant to support three business partners in both professional and personal matters. The ideal candidate will be based in Chicago and provide flexible support aligned with the client’s schedule, which involves regular travel.

Job Description

Executive Personal Assistant

Chicago, IL

30–40 hours per week, flexible/as needed

We are seeking a highly capable and trustworthy Executive Personal Assistant to support three business partners in both professional and personal matters. The ideal candidate will be based in Chicago and provide flexible support aligned with the client’s schedule, which involves regular travel.

Responsibilities may include but are not limited to:

• Manage and maintain calendars and schedules
• Coordinate appointments and meetings
• Supervise business vendors
• Conduct product and service research
• Arrange domestic and international travel
• Oversee vehicle maintenance and related tasks
• Troubleshoot and resolve basic tech issues
  
  

Requirements:

• Prior experience in a personal or executive assistant role
• Strong technical proficiency (e.g., Google Workspace, Microsoft Office, basic troubleshooting)
• Excellent communication and interpersonal skills
• Friendly, positive, and professional demeanor
• Proven ability to work independently, manage time, and prioritize tasks effectively
• Discretion and confidentiality are essential
  
  

Additional Requirements:

• Ability to provide at least three professional references
• Successful completion of a State of Illinois criminal background check
• Willingness to sign a confidentiality agreement upon hire

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Investment Management

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