Executive Personal Assistant

Exotic Toy Vault; Pompano Beach (FL); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Dynamic environment

Autonomy to build processes

Job summary

Exotic Toy Vault is seeking an Executive Personal Assistant to coordinate a high-volume lifestyle and business operation in Broward County, FL. You will manage properties, staff, and third-party vendors with discretion.

The role requires multi-tasking, superb organization, and proactive problem solving to keep personal and business matters running smoothly.

Qualifications

• 3–5+ years of executive/personal assistant or operations coordination experience.

Responsibilities

• Oversee Broward County property logistics, upkeep, scheduling and vendor management.

Skills

Executive assistant experience

Portfolio management experience

Organizational skills

Communication skills

Problem solving

Mobility & driving

Tech proficiency

Tools

Scheduling software

Cloud storage

Task management software

Job description

We are seeking a highly organized, proactive, and sharp Executive Personal Assistant to act as the central coordinator for a high-volume lifestyle and business operation. This specialized role bridges the gap between high-level administrative support, local property management, and daily operational coordination.

The ideal candidate thrives when wearing multiple hats, commands strong problem-solving skills, and can seamlessly manage a shifting roster of properties, employees, and third-party vendors. You will serve as the primary gatekeeper, coordinator, and operational engine ensuring both personal and business matters run smoothly.

Key Responsibilities

• Broward Portfolio Management: Oversee the logistics, upkeep, and scheduling for multiple properties located entirely within Broward County; source, vet, and manage household vendors, contractors, and specialized property services.
• Employee & Staff Coordination: Act as the primary point of contact for personnel; assign tasks, track schedules, and ensure accountability across internal staff and external project teams.
• Calendar & Schedule Logistics: Masterfully manage complex calendars, coordinating personal appointments, business deadlines, travel itineraries, and property maintenance windows.
• Vendor & Project Oversight: Supervise active home improvement, relocation, or renovation projects, ensuring work is executed on time, up to standard, and within designated parameters.
• Financial & Admin Support: Assist with basic expense tracking, invoice approvals, vendor payments, and maintaining meticulously organized digital records.
• Absolute Discretion: Handle sensitive business details, private personal data, and high-level communications with the utmost confidentiality and professional boundaries.

Qualifications & Skills

• Experience: 3-5+ years of experience as an Executive Assistant, Personal Assistant, House Manager, or Operations Coordinator. Experience managing real estate or multi-property portfolios is highly preferred.
• Organization: Elite-level organizational habits with an exceptional eye for detail and a knack for creating systems out of chaos.
• Communication: Assertive, articulate, and professional communication skills—comfortable managing expectations with high-profile contacts, corporate partners, and field laborers alike.
• Problem-Solving: A self-starter mindset with a proven ability to anticipate needs and resolve issues before they escalates.
• Logistics & Mobility: Must have a reliable vehicle and clean driving record for daily errands, site visits, and property check-ins throughout Broward County (Fort Lauderdale and Pompano Beach).
• Tech-Savvy: Proficient with modern scheduling tools, communication channels, cloud storage, and task management software.

What We Offer

• Competitive salary commensurate with experience.
• Dynamic, fast-paced, and highly rewarding environment.
• The autonomy to build, optimize, and own operational processes.