Executive Personal Assistant

Gainor Staffing; New York, City of Troy (NY, NY); On-site; USD 150,000 - 200,000; Full time

Job summary

A leading company is seeking an experienced Executive Personal Assistant to support the CEO and their family in Midtown Manhattan. The role involves managing calendars, booking travel, and providing administrative support while maintaining confidentiality. Ideal candidates will have a Bachelor’s degree and 5-10 years of experience at the C-level, with a strong focus on integrity and organization.

Qualifications

• 5-10 years’ experience as an Executive Assistant at the C-level.
• Family Office or similar experience preferred.
• Flexibility to work non-standard hours.

Responsibilities

• Manage busy calendars and resolve scheduling conflicts.
• Book reservations, meetings, and appointments.
• Arrange global travel and logistics for CEO and family.

Skills

Integrity

Confidentiality

Customer Service

Organization

Detail-oriented

Tech Savvy

Education

Bachelor’s degree

Tools

Microsoft Office Suite

Job description

Our client is the Family Office of the CEO of a major Fortune 500 company. They are seeking an experienced Executive Personal Assistant to support the professional and personal needs of the CEO and their family. This position is fully on site in Midtown Manhattan.Job DetailsProvide the following support for the CEO and multiple family members:

• Manage busy calendars and resolve scheduling conflicts
• Book reservations, meetings, and appointments
• Arrange global travel and logistics for CEO, family, and staff(private/commercial)
• Provide general administrative support, including expense management
• Coordinate events, including RSVP tracking and vendor management
• Assist with ad-hoc projects and day-to-day responsibilities, as necessary
• Handle sensitive information with utmost discretion and confidentiality
• Salary: $150-200k annually, based on experience

Skills & Qualifications

• Bachelor’s degree required
• 5-10 years’ experience as an Executive Assistant at the C-level
• Family Office or similar experience, highly preferred
• Highest level of integrity and commitment to confidentiality
• Flexibility to work non-standard hours as needed
• Tech savvy and proficient in Microsoft Office Suite
• Strong customer service and general hospitality skills
• Highly organized and detail-oriented